Don’t waste time on formatting and layout: Get started with document automation

Don’t waste time on formatting and layout: Get started with document automation

Catarina Rocha
07. Apr 2020 | 2 min read

Don’t waste time on formatting and layout: Get started with document automation

Ever felt that intense pressure of a deadline getting all too near, be it on a business document, report, tender or project delivery? As the writing process ends most find themselves in a time-sensitive situation. Our focus shifts away from the actual content to the look and feel of the document.

It is often in these final stages of the writing process, once you have the compiled document ready, that you have the overview to do critical changes to the content that will make your business document stand out, ensure that flow and consistency through the content that nudges your bid over the top, or you get that promotion on your six star project that ensured your company the contract.

 

Don´t panic – think automation!

Using a co-authoring and automation solution saves your team time by ensuring real-time collaboration and full visibility during the writing process. It also enables automatic formatting, layout and numbering, in accordance with your marketing and corporate guidelines. As a result, you and your team only have to focus on the quality of the content.

With formatting and layout set as templates, and even your document structures as project layouts to choose from, you will not only ensure compliance and a perfect result every time, but also simplify the process of success for your team and get to fully harness their knowledge and expertise – on every project.  

I think we can all agree that it is not business as usual for most of us these days, having to work from home with scheduled homeschooling and playtime during our workday, but we adapt, and we find new ways of working.  

For many managers, sustainability is top-priority in these disruptive times, and a co-authoring and collaboration software solution would go a long way toward addressing many of the issues that arise once no one is left at the office and the deadlines remain unchanged.

Whatever challenges tomorrow brings, it's wise to look toward the future. Digitalization, automation and knowledge workers have been on the agenda for several years already, but now more than ever have become an important priority to all businesses around the world.

So as I put in my 15 minutes of cardio with my 4 year old, before getting back to my report due today, I thank my employer for entrusting our team with the tools for staying sane and working in these challenging times.

 

case study with dinhms-gruppen

 

Catarina Rocha

Catarina Rocha

Catarina is Sales Development Representative at Xait. She holds a Bachelor´s degree in Design and a Master´s in Marketing and Advertising. She is an energetic problem-solver, and a communicative and results-oriented professional, with experience in the entertainment, hospitality and social enterprise industries. Born and raised in Madeira Island, Catarina grew up surrounded by the ocean and the mountains. She left Portugal to broaden her horizons, and since then she has lived and worked in the Channel Islands, Scotland, and Norway. When she is not busy prospecting, you can find her swimming in the beautiful fjords, exploring Norway or having a good time with her friends.

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