XaitRFI - To smarter respond to RFIs, DDQs and security questionnaires

Import & export spreadsheets

Import questionnaires and answer questions within the RFI tool, maintaining the original structure of the document.

Manual and automated

When answering questions you can use suggested answers from the content library or write them manually.

Content library

Work faster and better as you progress through questionnaires by storing and re-using winning answers.

Progress tracking

Monitor completion status directly within the RFI document, with questions categorized as 'To be processed', 'In progress', 'In validation', or 'Completed'.

Dashboard monitoring

Utilize the Q&A Dashboard to track activity across groups and sub-groups, analyzing questionnaire status over specified periods.

Team collaboration features

To progress even quicker, your team can all access the project and comment to progress reviews and approvals.

“Its ergonomy, its functionalities, and its structured approach make it an appreciated tool.”

“It’s been a huge leap forward for our proposal writing, and there’s much less stress around the layout. We even have one customer who told us they’d never seen such a clear proposal.”

“Its information security and the knowledge base that all users in a company share really made it stand out."

What is XaitProposal

XaitProposal is a time-saving solution for creating compelling proposals and sales pitches. By guiding document creation and integrating seamlessly with XaitRFI, it streamlines the entire process, delivering high-quality proposals up to 60% faster while ensuring brand consistency.

What are the key features and benefits?

XaitRFI simplifies RFI, DDQ, and security questionnaire responses by offering an intuitive interface for importing and exporting spreadsheets. It features automated and manual entry, a content library for storing and reusing answers, and real-time progress tracking. Collaboration is streamlined with team access, review, and approval tools, all helping to accelerate response times and improve consistency.

How easy is it to use your software?

A database-driven, intuitive questionnaire interface that helps users select and organize relevant pre-approved content, ensuring faster, more accurate, and consistent responses tailored to the client’s requirements.

How can your software help me streamline my process?

XaitRFI helps streamline your process by automating repetitive tasks, such as suggesting pre-approved answers, and centralizing your responses in an accessible content library. It allows for easy collaboration, real-time progress tracking, and integration with existing workflows, which accelerates document creation and ensures consistency across teams.

Who uses XaitRFI?

XaitRFI is used by professionals involved in responding to RFIs, DDQs, and security questionnaires. This includes bid managers, proposal writers, compliance officers, and project managers who need to streamline and accelerate the response process. It is commonly adopted by organizations in industries like construction, energy, manufacturing, and IT, where timely, accurate, and consistent responses are critical.

What does the knowledge base include?

With XaitProposal's Knowledge Base, all your content and visuals are stored in one central location for easy reuse and updates. Combined with our collaborative writing tools, which allow multiple team members to work together, and the automatic page layout feature, you can save time, customize your proposals, and refine your sales pitches, giving you a competitive edge to close deals faster.

Is team collaboration secure?

Xait ensures the security of your sensitive and confidential data through a role-based permissions system. It offers multiple security layers, with all actions, items, and activities tied to user controls, ensuring proper security and accountability. Every action is tracked and recorded to maintain oversight and compliance during collaboration and data exchange.

What is XaitRFI?

XaitRFI is a time-saving tool for accelerating your RFI, DDQ, and security questionnaire response creation. By guiding you through the creation process, and tapping your accurate knowledge base, XaitRFI saves you significant time. Now you can invest in personalizing your responses and increasing your volume because your answers are secured in the knowledge base.

How does Xait help us stand out from the competition?

Xait helps you stand out by streamlining the proposal and RFI response process, enabling faster, more efficient document creation.

What is XaitWebProposal?

XaitWebProposal is a time-saving tool for streamlining the buyer experience and shortening your sales cycle. By automatically transforming your deal-specific sales pitches and proposals into secure, interactive microsites, XaitWebProposal quickly improves information and communication access and buyer engagement - all without the need for a web developer.

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