Software for RFI, DDQ and security questionnaire response

Respond faster and better to questionnaires

Speed up the questionnaire response process by building up a catalogue of approved and winning answers that is easy to access by your team


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Build a catalogue of approved answers

Tired of spending endless hours in spreadsheets responding to questionnaires with similar questions in different formats? In most cases, questions are recurring. There's no need to reinvent the wheel continuously. In XaitRFI, you can build up a catalogue of answers approved by your experts, which can then be easily accessed by your team as context-based suggestions.

Xait is trusted by some of the biggest companies in the world

Empowering experts for strategic impact

Our cloud based solution can be accessed anywhere, at any time, and allows for real-time collaboration between members. This, combined with being able to select pre-approved answers, speeds up and improves the quality of the response process alleviating experts which then can contribute with strategic timing, through comments/review and approval features. Project managers can also track everything with progress dashboards.

XaitProposal software french office

Big enough to deliver and small enough to care

 Xait is trusted by 70 000+ users worldwide

Features and benefits


Import & export spreadsheets

Import questionnaires and answer questions within XaitRFI, maintaining the original structure of the document.




Manual and automated

When answering questions you can use suggested answers from the content library or write them manually.


Content library

Work faster and better as you progress through questionnaires by storing and re-using winning answers.


Progress tracking

Monitor completion status directly within the RFI document, with questions categorized as 'To be processed', 'In progress', 'In validation', or 'Completed'.


Dashboard monitoring

Utilize the Q&A Dashboard to track activity across groups and sub-groups, analyzing questionnaire status over specified periods.


Team collaboration features

To progress even quicker, your team can all access the project and comment to progress reviews and approvals.

Customer story: Colas

Learn how we helped Colas improve the quality of their technical proposals, and made it easier to apply their brand guidelines across agencies.

Customer stories

Explore our product possibilities

XaitProposal software preview


XaitProposal saves time and delivers documents that live up to your brand image 60% faster.

XaitRFI software preview


Improve quality and accelerate your RFI, DDQ, and security questionnaire response with smart automation.

XaitWebProposal Online Proposal Preview


Impress your clients with custom-tailored, on-brand and securely accessible proposals published online.

What is XaitProposal

XaitProposal is a time-saving tool for writing sales pitches and proposals. By guiding document creation, XaitProposal saves time and delivers documents that live up to your brand image up to 60% faster.

What are the key features and benefits?

XaitProposal’s unique combination of intuitive features, including smart questionnaire, intuitive editor, co-authoring, knowledge base and reusable templates guide teams to deliver more quality pitches and proposals faster with the same staff.

How easy is it to use your software?

XaitProposal is built on a database that sits behind an intuitive questionnaire interface designed to guide users in the creation of pitches and proposals. The questionnaire guides content selection and document creation by calling up content relevant to the client’s needs.

How can your software help me streamline my process?

XaitProposal helps you tackle your business challenges by eliminating content searching, content compiling, and formatting to save time, reduce response time, deliver on-brand, and increase volume.

Who uses XaitProposal?

XaitProposal is ideal for small to medium teams where individuals or cross-functional team must create a high volume of high-impact documents. What separates XaitProposal from the competition is it’s innovative, business-specific guided questionnaire technology combined with your knowledgebase. From engineering, infrastructure and construction to manufacturing, IT, energy and renewables and resource management, XaitProposal helps tackle proposal development 50 - 60% faster.

What does the knowledge base include?

With XaitProposal’s Knowledge Base, you centralize your content and visuals in one place for reuse and maintenance. Paired with our collaborative module for writing with several people, and our automatic page layout, you save time to customize and fine-tune your sales pitches and proposals, beat your competition to the table, and win business more easily.

Is team collaboration secure?

XaitProposal protects your sensitive and confidential information for secure collaboration and data exchange through a granular, role-based, permissions security paradigm. For example, there are multiple security containers and all actions, items and activity within XaitProposal are associated with user control assuring the proper security and accountability is applied and all actions are monitored and recorded.

What is XaitRFI?

XaitRFI is a time-saving tool for accelerating your RFI, DDQ, and security questionnaire response creation. By guiding you through the creation process, and tapping your accurate knowledge base, XaitRFI saves you significant time. Now you can invest in personalizing your responses and increasing your volume because your answers are secured in the knowledge base.

How does XaitProposal help us stand out from the competition?

XaitProposal helps you stand out from the competition by making it faster and easier to deliver relevant, personalized, on-brand content and beat the competition to the table each and every time.

What is XaitWebProposal?

XaitWebProposal is a time-saving tool for streamlining the buyer experience and shortening your sales cycle. By automatically transforming your deal-specific sales pitches and proposals into secure, interactive microsites, XaitWebProposal quickly improves information and communication access and buyer engagement - all without the need for a web developer.

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