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The X factor for winning bids and proposals

Collaborate XaitPorter-collaborate-across-regions XaitPorter-collaborate-across-regions

XaitPorter helps you to win more bids and proposals.

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XaitPorter is the benchmark team co-authoring and automation software solution. Ideal for complex tenders, proposals and reports where teams co-author, workflow guides the way and everyone saves time to get more done.

Schedule a Demo

Work anywhere, anytime.

Secure, centralized, co-authoring eliminates the wait to work so experts collaborate real-time and complete tasks on deadline.  

Explore Benefits

Focus on content tasks.

Tasks and workflow keep teams in sync and real-time status eliminates bottlenecks to keep everyone on deadline.     

Deliver complex documents 70% faster.

Templates automatically enforce formatting and layout, eliminating last-minute rework and saving time for quality content.

Explore Features

XaitPorter helps you to win more bids and proposals.

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Top 5 benefits of using XaitPorter

XAITPORTER

Increase process efficiency

Efficient processes eliminate hesitation. XaitPorter’s workflow automatically advances process, keeping your team in sync.  

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XAITPORTER

Increase team productivity

Highly productive teams play off each other’s strengths. XaitPorter’s collaborative writing brings expertise together. 

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XAITPORTER

Increase content quality

Quality content engages readers and drives decisions. XaitPorter co-authoring streamlines writing to save time for compliance and clarity.

XaitPorter-make-your-proposals-stronger

XAITPORTER

Accelerate proposal turnaround

Formatting helps readers understand, but is time-consuming. XaitPorter’s Layout automates formatting and numbering to save time.  

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XAITPORTER

Increase status visibility

Milestones provide structure. XaitPorter’s Dashboard delivers real-time status for heading off bottlenecks before they become delays. 

Find out more
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Who is

XaitPorter for?

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Sales Teams

Account execs and sales reps eliminate manual effort, save time and bid more.

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Experts

Subject matter experts and writers work in-parallel, save time and get back to business.

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Proposals

Managers and coordinators minimize late nights and achieve greater work/life balance.

Want to bid and win more

XaitPorter saves time through collaborative co-authoring, workflow, and layout for faster, higher quality documents such as bids and proposals.  

Learn More

XaitPorter streamlines

your document collaboration process

One document
One document

Writers and reviewers work in different parts of the document at the same time.

Assign tasks
Assign tasks

Managers define individual and team permissions, assign tasks and deadlines.

Reuse content
Reuse content

Quickly query, filter and insert standard content for tailoring. 

Co-authoring
Co-author

Write, review and come to consensus together in real-time.

Export document
Export document

Export to a variety of formats, including PDF and MS Word.

Content library
Content library

Assign, monitor and update content for reuse accuracy.

Automatic workflow
Auto workflow

Automatically guide your team through the writing, reviewing and approving process.

Review and comment
Review and comment

Review, comment and come to consensus on revisions.

Monitor status
Monitor status

Monitor tasks in a single place using real-time progress and status.

Automatic formatting
Auto formatting

As your team works, formatting and numbering automatically update.

Custom layout
Custom layouts

Automatically apply on-brand, custom layouts with a click.

ISO/IEC 27001 certified
ISO/IEC 27001

Secure collaboration with the international standard for data security.

Cloud based
Cloud based

Software as a service (SaaS) for flexibility and scale without the maintenance. 

AI
XaitAI

A closed-system AI, trained to understand your data, analyze and suggest. 

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Focus on progress

The real-time Dashboard gives you an overview of tasks, documents, comments and more.

  • Tasks
    Contributors stay on top of tasks, filtering by project and deadline.
  • Overview
    Managers stay on top of deadlines, monitoring content progress and status.
  • Comments
    Everyone stays on top of revision comments with direct links and status.
XaitPorter-collaborate-on-documents-using-the-built-in-workflow

Focus on collaboration

The intuitive Editor gives you access to co-authoring without version control hassles.

  • Content, Pictures, Tables, Attachments
    Find the content you need now with a quick search, filter and insert.
  • Auto-formatting and Auto-Numbering
    Never reformat again.
  • One Document
    Eliminate the wait to work; do more with the same resources.

Discover Xait in numbers

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unique users globally

70K+

Clients globally

300+
Bettina-370x532

countries

100+

production time saved

70%

Our customers win big with Xait

Select a Xait solution :

ALL XAITPORTER XAITCPQ XAITPROPOSAL XAITRFI
Read our customer stories
PTC-logo-c-scaled
"We save at least 50%, probably more, of the time we would normally have to spend on our proposals." 

Shawn Le Maitre

Sales & Marketing Manager

Franklin-Energy-logo-left
“This allowed us to respond to 65% more bids with the same level of resources.”

Christina Brickner

Director of Proposals and Business Development Systems

Nordic-Unmanned-logo-bw-cropped-132x75
"After 30 minutes of introductory training, they were up and running."

Cecilie Drange

Chief Revenue Officer

Fabtek-logo-c-scaled
“XaitCPQ has reduced our time to quote by up to 50%."

Mike Chesnutt

President

Penlon-logo-c-scaled
“At the end of the day, faster quoting means one thing: More quotes can be produced per employee, without losing quality.”

Tony Serratore

Head of IT

Sectra-logo-c-left
“For me, the most important feature is just how well it’s integrated with Microsoft Dynamics."

Brian Maynard

Operations Manager

Lhotellier-Group-logo-c-left
"We can now produce high quality technical briefs, it's obvious that it's due to this we are able to win more bids."

Margaux Aviez

Project Manager

Fayat-Energie-Services-logo-c-left
"XaitProposal allows you to generate all the content of an offer in just a few clicks to free up time for specific sales pitches tailored to the client's needs."

Damien Girard

Heads of Offer

suez-1
"XaitProposal was the one making it easier to manage users, their roles and rights according to their needs and their jobs. This is essential for us in the IT department!" 

Aminata Dia

Business Application Manager

Samsic-logo-c-left

“The most successful offer both in terms of process, software functionalities, and results."

Elena Moisey

Project Management Officer

Vinci-Energies-logo-c-left
"After a demonstration by the Xait team, we were convinced by the shared knowledge base and the powerful layout tool." 

Jean-Gil Contreras

Development Director

Sulmara-Subsea-logo-c-scaled
"For the executives, we’ve bought them more time to consider the strategy, weigh the risk and the return. That’s a big win. That’s buy-in." 

Jeremy Steward

Commercial Manager

Honeywell-logo-c-left
"It was very quickly clear that XaitPorter provided significant benefits from Microsoft Word."

Ian Clarke

Hydroprocessing Product Marketing Manager

Hepworth-Group-logo-c-left
“The average time for completing quotations has reduced from half a day to twenty minutes.” 

Bert Thijssen

Sales & Marketing Director

Howegreen logo
We needed something with flexibility so that we could change it quickly. XaitCPQ is very quick. Some items that I need to change I can do in ten minutes.

Peter Centa

Managing Director

Vinci-Energies-logo-c-left
"We save time: between 40 and 50% maybe even more compared to Word."

Emmanuel Mange

Head of Tenders

Colas-logo-left
“Now proposal writers can focus on the substance rather than the superficial details.”

Jean-Luc Gillot

Head of Department

Ginger-CEBTP-logo-c-left
“All you have to do is check the items you want to add to your offer, a kind of online shopping. It’s simple and efficient!” 

Coralie Herrman

Project Manager, Business Development Department

PTC-logo-c-scaled
"We save at least 50%, probably more, of the time we would normally have to spend on our proposals." 

Shawn Le Maitre

Sales & Marketing Manager

Sulmara-Subsea-logo-c-scaled
"For the executives, we’ve bought them more time to consider the strategy, weigh the risk and the return. That’s a big win. That’s buy-in." 

Jeremy Steward

Commercial Manager

Franklin-Energy-logo-left
“This allowed us to respond to 65% more bids with the same level of resources.”

Christina Brickner

Director of Proposals and Business Development Systems

Honeywell-logo-c-left
"It was very quickly clear that XaitPorter provided significant benefits from Microsoft Word."

Ian Clarke

Hydroprocessing Product Marketing Manager

Nordic-Unmanned-logo-bw-cropped-132x75
"After 30 minutes of introductory training, they were up and running."

Cecilie Drange

Chief Revenue Officer

Fabtek-logo-c-scaled
“XaitCPQ has reduced our time to quote by up to 50%."

Mike Chesnutt

President

Hepworth-Group-logo-c-left
“The average time for completing quotations has reduced from half a day to twenty minutes.” 

Bert Thijssen

Sales & Marketing Director

Penlon-logo-c-scaled
“At the end of the day, faster quoting means one thing: More quotes can be produced per employee, without losing quality.”

Tony Serratore

Head of IT

Howegreen logo
We needed something with flexibility so that we could change it quickly. XaitCPQ is very quick. Some items that I need to change I can do in ten minutes.

Peter Centa

Managing Director

Sectra-logo-c-left
“For me, the most important feature is just how well it’s integrated with Microsoft Dynamics."

Brian Maynard

Operations Manager

Lhotellier-Group-logo-c-left
"We can now produce high quality technical briefs, it's obvious that it's due to this we are able to win more bids."

Margaux Aviez

Project Manager

Vinci-Energies-logo-c-left
"We save time: between 40 and 50% maybe even more compared to Word."

Emmanuel Mange

Head of Tenders

Fayat-Energie-Services-logo-c-left
"XaitProposal allows you to generate all the content of an offer in just a few clicks to free up time for specific sales pitches tailored to the client's needs."

Damien Girard

Heads of Offer

Colas-logo-left
“Now proposal writers can focus on the substance rather than the superficial details.”

Jean-Luc Gillot

Head of Department

suez-1
"XaitProposal was the one making it easier to manage users, their roles and rights according to their needs and their jobs. This is essential for us in the IT department!" 

Aminata Dia

Business Application Manager

Samsic-logo-c-left

“The most successful offer both in terms of process, software functionalities, and results."

Elena Moisey

Project Management Officer

Ginger-CEBTP-logo-c-left
“All you have to do is check the items you want to add to your offer, a kind of online shopping. It’s simple and efficient!” 

Coralie Herrman

Project Manager, Business Development Department

Vinci-Energies-logo-c-left
"After a demonstration by the Xait team, we were convinced by the shared knowledge base and the powerful layout tool." 

Jean-Gil Contreras

Development Director

Your next move. 

Book a demo with our experts now and learn how Xait positions you to win big. 

Contact one of our experts