Utilize standardized content to save time in the document production process

The benefits of using standardized content to produce documents are numerous and serves as a cornerstone of best practices. Our experience as an enterprise vendor exposed to high-risk, critical environments, taught us the importance of establishing a sound foundation with firm cornerstones on which to build outstanding business processes.

Like our clients, you too can easily and quickly establish a standardized content library as a cornerstone for your company’s best practices.

Our clients understand the importance of following these three key principles:

Create consistency

1. Utilize standardized content to save time producing documents
2. Minimize data redundancy using a database solution
3. Use pre-defined templates
4. Re-use content that is pre-approved, vetted, accurate, and up to date
5. Make it easy to find content by using smart folders and supporting multiple styles for searching

Use an appropriate tool for the job

1. File-sharing solutions are low-cost alternatives not meant for proposal creation, are inferior for the purpose of creating large and complex documents, their siloed use makes it difficult for collaboration and co-authoring, they lack built-in workflow, and fail with vector and high-res graphics.
2. Select a commercial software product that uses a database to manage dynamic text and metadata to create a standardized content library.
3. Cloud-based technology to support flexibility

Use a standardized content library

1. Produce documents faster and more efficiently with easy content search
2. Save time by using pre-approved, vetted content, formatted correctly
3. Ensure your content is always up to date with content expiration management

If interested in being more efficient or increasing the quality of your corporate and client interaction, then give our company Xait a chance to present how hundreds of companies achieve their goals for document production using XaitPorter.