How XaitPorter can solve all your proposal management challenges

When looking into a new solution in order to make your internal processes more efficient, you may have envisioned the perfect solution for your business, and how it's going to solve all of your problems.

The only catch is that in most cases the perfect solution does not necessarily exist unless you are willing to take a long hard look at your current way of operating and say “I am willing to change”. Once you have reconciled with the fact that in order to solve all of your problems you must be open to change, then we can start talking about what issues to solve.

The magic of a workflow

In my experience speaking to a lot of people working on large proposals, one of the major issues is lack of transparency. 

• Who is doing what? 
• How far along are we? 
• What about formatting?

With XaitPorter we have chosen to solve these three issues in a way that is as simple as it is brilliant. We have added a workflow. People that write, review and approve can have access to the same document at the same time. This way everybody knows what's going on. And as a project manager you can easily look at a progress report to see where you are lagging in order to adjust and recover. 

People will be automatically notified that deadlines are approaching. So you don't have to chase down every single team member, and feel like you're being strict or pushy. This also allows workers to apply pressure where it's needed without you telling them what to do.

And who is doing formatting? The answer in XaitPorter is nobody. The solution itself takes care of formatting, layout and numbering. People focus on the content only.

Does this sound like it would rid you all your daily challenges? Fear not. You will find new ones. 

Your first challenge is committing to change, and getting your people onboard. Since XaitPorter makes managing the processes easier, you still have to manage people, and I have never heard of a solution that will help you navigate the complexities of human relations.

20 years’ experience solving proposal management challenges

If I have touched on one of your biggest struggles with proposal management in this short blog post, I will issue you a challenge. Write me a message on LinkedIn or by email and tell me about your issue. I can show you how XaitPorter will solve it. Because we have been around since Y2K never happened, and I can guarantee you – in all those years, at least one of our clients has had a similar issue that we have helped them solve.