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Jeremy Widener
20.07.2023
-4 min
Whether you’re new to government contracting or a seasoned veteran, you know that state, local and federal proposals are complex. The problems are intricate, involve a variety of factors, and there is rarely just one right solution. There are a large number of very specific requirements, each with their own interdependencies, and there is rarely just one right response. Then there’s the proposal or bid package itself; a set of documents with a large number of pages and specifically outlined sections, each with their own narrative, images, charts, figures and tables, that must comply with strict government formatting regulations.
How can you possibly streamline this complex, time-consuming and cost-laden process and keep bidding winning proposals?
Here are three time-saving tactics for streamlining your complex government proposal process, optimizing your resources and increasing your volume.
You want to bid more government proposals and you want to win more government contracts. Stretch your staff just right, and they can work miracles. Stretch them too thin, and your process goes off the rails. That means last-minute sprints that threaten compliance and quality, and bottlenecks and delays that threaten deadlines.
How do you stretch your team without breaking them? Co-authoring fine-tunes your staffing plan to support your growing workload.
Don’t risk proposal staff burn-out, turnover and lost opportunity. Do more with your same staff with the time-saving power of co-authoring.
Government contractors designate proposal managers, yet these proposal managers rarely manage the people who write and review the proposals they manage. This often causes a dangerous miscommunication gap between “what is asked for” and “what is delivered”. One that can’t be bridged with phone calls, voicemails and emails.
How do you give your proposal manager the insights they need to bridge the gap? To keep proposal projects moving forward and unlock time and cost-savings? Dynamic, real-time visibility into status and progress keeps the team in sync and on track with content milestones, and accountable.
Don’t risk missed deadlines, poor quality issues and lousy win rates. Develop responsible, can-do proposal leaders with real-time visibility into your process, progress and status.
Your government proposal may look good and read well, but if it’s not clearly in response to fulfilling the government’s needs, the evaluation committee will not give it the score you are working towards. On the other hand, when your proposal maturity and quality includes expert insights and context, it will better convince the evaluation committee that your solution solves the specific problem, or need, it is the best fit, and you are the right and fair vendor selection.
You can’t do that without your subject matter experts. And they can’t do that without direction and time to think and write.
How do you leverage your subject matter experts without negatively impacting their other responsibilities?
Don’t get caught with missing or inaccurate content and a last-minute sprint to fill the gaps. Save time, advance your content maturity and your proposal winnability with centralized content and expert collaboration.
You want to bid more and win more? You’re a busy government contractor and you can’t do it alone. Using these tactics will streamline the complex government proposal process, save time, optimize your resources and reduce costs so that you can win and grow.
Related article: Practical Tips for Writing in Teams
Jeremy Widener
Jeremy have 11 years of experience in the solution software space ranging from customer success to sales to consulting. I believe strongly in relationship building and working with customers as partners. Optimizing use of solution software and leveraging success with the relationship to build growth and expand value.