In the last couple of weeks, we have been looking at how to crack the proposal time-saving nut in five parts. Here, we go into detail with Cheryl Smith on the different ways we can fight the clock while writing a proposal.
Time Saving Proposals
Cheryl Smith's here helps us find ways to save time on our proposals, to not only help you but also your team.
According to Changepoint, a leading provider of project portfolio management, a whopping 72% of teams still track project status manually. If you’re still managing a proposal project using a spreadsheet or other manual “tools,” then your team is no doubt spending more time trying to figure out what tasks to work on and when they are due than actually working to complete their proposal tasks. That, combined with the time it takes you to coordinate their time, is eating into what little time, and budget, you have to develop your proposal.
Prepping your document with proposal management specific tool saves you huge amounts of time when it comes to data entry, spreadsheets and emails.
Time-Saving Proposal Communications
The difference lies in a simple factor; with proposal management, you (usually) don’t own the expert resources. An executive draws them, and the funding, from across the organization for just enough time to develop the proposal and win the new business. It is your job to lead them and manage their time wisely.
Don't let manual coordination slow you down when proposal management-specific tools will help save time and keep your team in sync.
Monitor and Control Proposal Time
The time-saving benefits of centralized, proposal management-specific tools go far beyond secure team, document, and collaboration management. One of the core benefits of centralizing, integrating, and automating your proposal management process is reporting.
Don’t let a lack of information slow down your proposal process when centralizing and reporting will help you better monitor and utilize your resource time.
Use Your Team Time Wisely
Whether you use proposal writers or not, your subject matter experts are a critical component of your proposal development process. They design the solution and they build the product or provide the service. Their expertise provides insight into how to develop and successfully deploy.
Yet, as we all know, their time is limited. With full-time responsibilities on other projects, you need to use this time wisely.
Don’t let lack of collaboration slow down your proposal team when proposal-specific tools can make your proposal time more efficient
Read more on how to write a proposal in a timely manner with these simple steps to follow by downloading below here.
Cheryl Smith is our Senior Content Writer. She has additionally been writing and managing proposals since 1998. Shipley trained, she has helped establish proposal centers and advised on capture strategy, coached orals teams and lead marketing, communications and knowledge management programs. Cheryl is a graduate of The George Washington University with degrees in Theatre, Communications and Literature. When she’s not sharing her passion for work, she loves drawing, writing, cooking and exploring the Virginia woodlands with her husband, their dog Chase and the fuzzy guests they host for Rover.