Customer story:

How Argeo Saved "A Tremendous Amount of Time" on Tender and Report Quality

Using XaitPorter's Proposal Co-Authoring Software

How XaitPorter Streamlined Argeo's Tender and Report Process

Argeo, the complete subsea service provider for oil and gas, marine minerals, and energy and renewables, needed to eliminate the silos and delays slowing down its complex tender and report creation process. By replacing a generic tool with XaitPorter's proposal co-authoring software — combining seamless collaboration, workflow automation, and an intuitive content library — Argeo now develops large, complex documents faster and closes projects sooner.

Business Outcomes:

  • Faster, collaborative document creation: Experts and writers now work together in the same document simultaneously, instead of in silos, accelerating the development of large, complex tenders and reports.
  • Less time spent searching for content: A centralized library lets teams reuse former papers, paragraphs, sections, and even images and figures in one click, instead of hunting for them across files.
  • Seamless expert-to-writer hand-offs: Sections are written and reviewed in real time, eliminating the "waiting game" that used to stall proposals between contributors.
  • Faster project set-up: With layout templates and a master document in place, teams can move at full speed from the start of every new project.
argeo-logo-c-cropped

Region
Global

Company size
100

Industry
Oil and Gas

Solution
XaitPorter

Key Struggles Were Slowing Them Down

Argeo faced several time-consuming proposal challenges that echo throughout the energy sector. Their documents are large and complex, require multiple employees, across different locations, and involve tight deadlines. These challenges were further complicated by working in a generic tool that blocked efficiency.

Three challenges stood out:

  • Collaboration silos: "Having multiple employees, across different locations, working simultaneously in the same document on SharePoint created significant challenges for us," Dr. Tommy Samuelsberg, Chief Geologist of Argeo, explained.
  • Delays and unclear ownership: Workflow fell victim to the "waiting game" between writers and experts, and unclear contributor roles stalled development. "It's not like we could make an organization like Microsoft change anything on our behalf."
  • Difficult content management: Searching their massive amount of information, including content and images, was difficult and time-consuming, taking time away from document quality and closing projects.

Why Argeo Chose XaitPorter for Document Co-Authoring and Automation

Argeo set out to replace its generic solution with something "easy and intuitive," backed by the key process-streamlining features it needed and a swift onboarding process led by an expert, responsive team.

 

About Argeo

Argeo achieved record growth in revenue in 2024, with an increase of 288% YoY to USD 9.5 million and an EBITDA of USD 2.9 million, an increase of +415% YoY.

Visit Argeo website

“We knew XaitPorter had all the features we needed to efficiently collaborate on large and complex documents”

– Dr. Tommy Samuelsberg, Chief Geologist, Argeo

Dr. Tommy Samuelsberg, Argeo

Impactful Business Outcomes

Today, Argeo has ditched the people and content silos and workflow delays for a streamlined process that saves a tremendous amount of time and delivers proposals, and all kinds of operational and final reports, much faster.

  • Greater Efficiency. Experts and writers are working together in the same document and creating large, complex documents faster.
  • Less Time Searching. A simple search, and they can reuse and utilize former papers, paragraphs, sections and sentences. All in one click. “The best part, in my opinion, is probably the ability to reuse images and figures. Instead of searching for a certain figure everywhere, and insert it in all relevant projects."
  • Greater Productivity. Sections are being written and reviewed as they go, real-time. The workflow process, and its many expert to writer hand-offs, works seamlessly now.
  • Ease of Use. “Once you have the template framework and the master document in place - you can just go full speed from there."
XaitPorter screen mockup with logo

An Intuitive Solution

XaitPorter is the benchmark proposal co-authoring and document automation software, ideal for complex tenders, proposals, and reports. Teams co-author, workflow guides the way, and everyone saves time to get more done.

  • Co-authoring: "The co-authoring aspect of it all is essential for us. It saves us a tremendous amount of time and everything is just easier."
  • Workflow automation: "Using XaitPorter has ultimately changed our workflow for the better. Everything works seamlessly now, from start to finish."
  • Content management: "I have to say it again, it's so easy and intuitive to use, and the amount of time we save searching for content — it's irreplaceable. It gives us so much more time to focus on the quality of our documents and we can close projects sooner."
  • Rapid onboarding: "The onboarding process went as expected, swiftly and smoothly. We have a low threshold for helping each other, and if we did run into any issues, Xait's support team were there immediately to assist us."
  • Experienced team: "Compared to the support we received from our former software solution, working with the team at Xait was like entering a new and improved world. They were there when we needed them and had us up and running in no time."

Evidence of Efficiency

After using XaitPorter for nearly three years, Argeo has saved a tremendous amount of time creating complex tender documents. They have also streamlined their report process and are now able to deliver all kinds of operational and final reports much faster.

  • Time saved: Each contributor now works in the same document at the same time, accelerating the document development process.
  • Timely hand-offs: Contributor roles are clear, accelerating seamless hand-offs between experts and writers.
  • Faster searches: Content searching is easy and intuitive, buying more time for content quality.
  • Eliminated down time: Reviews are conducted throughout writing, eliminating the time-consuming pauses between writing, reviewing, and revising.
  • Faster reuse: Content, image, and figure reuse is fast and easy, further accelerating development.
  • Faster set-up: Teams are working full speed ahead with layout templates and master documents that accelerate set-up time.

With XaitPorter, Argeo's proposal team has streamlined their process and improved efficiency. Not only has this boosted their productivity, but it has also accelerated proposal development while boosting accuracy and quality.

With the right document co-authoring and automation tool, Argeo's proposal team efficiency future is now — good news given the company's passion for innovation and its recent record growth in 2024.

 

“I have to say it again, it’s so easy and intuitive to use, and the amount of time we save searching for content - it’s irreplaceable. It gives us so much more time to focus on the quality of our documents and we can close projects sooner"

– Dr. Tommy Samuelsberg, Chief Geologist, Argeo

Related Customer Stories