Create proposals faster with proposal software

A few weeks ago I wrote a blog post called Can proposal software increase team efficiency?, where I said that "XaitPorter may not help you win the bids or proposals, but it would undoubtedly increase your winning chances. And the time saving you will have will also let you respond more to bids and proposals."

And it is true – when you are considering a proposal software solution, you should choose one that will give you value from day one.

The proposal solution should include the following features: 

1. Easy and intuitive to use
2. Accessible, providing you a good overview of where you are in the document process
3. Pre-defined templates
4. Database-driven

Client feedback is very important to us 

A key message from our clients is that they manage to focus more on the content of the document across departments, while using less time and increasing the quality of the document.

I have also noticed many people these days are using different cloud-based file-sharing solutions as a proposal software.

Cloud file-sharing solutions are not meant for proposal creation

We have had many clients that consider and/or choose cloud file-sharing solutions. The cost of using such tools is probably lower compared to a good proposal software, but the disadvantages outweigh cost savings.

I have seen several clients trying to use file-sharing tools for their bid teams, but let me tell you, these solutions are just not fit for the purpose of creating large and complex documents such as a bid or proposal.

The feedback we get from clients using cloud-based file-sharing solutions is that the process is siloed, co-authoring and collaboration is challenging, there is no built-in workflow, no support for vector or high-resolution graphics, and more.

Read more: Everything you want to know about proposal software

XaitPorter solves these issues 

XaitPorter automatically takes care of formatting, layout and numbering and makes it easier to reuse and standardize content. Thus XaitPorter allows your teams to work more efficiently while focusing on what matters most: the content.

The increased quality is core for XaitPorter, and the key reason behind our growing client list in the O&G industry and other industries.