Achieve Your Proposal Management Goals with XaitPorter
Your bids and proposals don’t have to be frustrating, time-consuming logistical projects that stretch your resources thin and your patience threadbare. Your time-strapped expert resources can deliver quality content on time. Your executive reviewers can share concise feedback that strengthens your bid. Your proposal team can skip the repetitious re-formatting and buy more time for more bids. With the right proposal tools.
That’s where XaitPorter comes in. XaitPorter is a proposal and document management software that empowers teams to produce compliant, complete, and compelling bids and proposals 70% faster, no matter how complex. XaitPorter helps teams by:
Bids and proposals are complex documents. Customer problems are complicated, compounded by emotion, and there is rarely just one right solution. Requirements are very specific, each with their own dependencies. The proposal deliverable itself is complex; multiple volumes with a high number of pages, sections, narratives, tables and figures, that must comply with formatting rules.
How does XaitPorter streamline this critical, yet complex, time-consuming and cost-laden, process?
Your proposal must comply and respond to all requirements. It must be clear, concise and easy to read and understand. It must also be compelling; persuading evaluators and decision-makers to agree with your solution. You can’t do that without your experts. Experts with their own full-time jobs, competing deadlines and shifting priorities.
How does XaitPorter streamline this urgent, yet complex, time-consuming and cost-laden, process?
Still on the fence? Despite the significant time-saving, revenue-driving benefits of proposal management software, you and your business have concerns. Here are three common objections and why your competition is evolving their tactics now.
The cost of another software platform seems like it can always be avoided. Can’t we use something we already have? Your goal is to demonstrate how proposal management software is unique, and worth the investment now.
You manage a unique team of cross-functional experts. When your team is out of sync, hairline cracks begin to appear in your process. Under pressure, these cracks grow, creating gaps between what is required and what is delivered. At a certain point this risk becomes an opportunity cost for your business; how much time and money are you already spending on trying to get your team on the same page and working together?
Proposal management software minimizes your logistical team coordination. Now you and your team have more time to focus on what you are actually being evaluated on; compliant and compelling content.
Bottom line, the first proposal bid you win past your standard rate of production will be more than enough to pay for the software.
Significant Outcome: By cutting the time spent on each proposal in half, XaitPorter helps Franklin Energy respond to 65% more bids with the same level of resources.
Resistance to change comes in many forms. What’s wrong with the way we’re doing it now? How much better can it actually be? Your goal is to demonstrate how proposal management software will make producing winning proposals faster, while making everyone’s lives easier.
When your team spends more time thinking about the process than working on their tasks, they have less time to execute. Every task, deadline, content piece and strategy detail they must search for takes time away from completing their task. Every miscommunication causes a bottleneck, or worse, compliance issues. Every email bypasses security protocols, putting your, and your customer’s, sensitive and confidential information at risk. Meanwhile, your proposal manager lacks the information necessary to thwart bottlenecks before they become delays. This is the status quo, and it’s frustrating your team and derailing your revenue goals.
Proposal management software makes your business more efficient by focusing your team on proposal execution, not proposal logistics. Now your team has everything they need to securely and quickly collaborate and hit their deadlines every time.
Bottom line, proposal management software is a pathway your competition has already taken for scaling and growing their business.
Significant Outcome: According to APMP’s 2023 RFP Trends & Benchmarks report, “those using software submit 34 more RFPs annually.”
You established your proposal process to avoid the missteps and miscommunications that can easily derail this crucial step in your sales process. Over time, however, additional steps and bad habits have crept in, causing friction that slows down your process, and your team. Your goal is to demonstrate how proposal management software will streamline your process, not change it.
You tailored your process for your business. Yet, as your team writes, formatting gets overwritten and cluttered, forcing repetitive re-formatting tasks that force your experts offline. Each “pens down” review brings your writing process to a screeching halt. Every confusing or misleading review comment delays revisions. Every underperforming expert is a looming bottleneck you can’t see and a delay you can’t mitigate – until it’s a last-minute sprint to deliver on time.
The right proposal management software supports and streamlines your process, whether you’re working on large, complex bids or small, rapid-turnarounds. Now your team is working smarter, not harder. While your process better flexes to meet the demand for volume.
Bottom line, the right proposal management software is designed to streamline while remaining agile. So as your business grows, you flex and scale to meet the demands for growth.
Significant Outcome: XaitPorter helps teams deliver complex proposals 70% faster without sacrificing quality.
It doesn’t matter if you’re a growing small business or a large enterprise. Any friction that stalls or stymies your proposal process, blocks your revenue goals. It increases rework, delays progress and wears down your team.
Your bids and proposals don’t have to be the frustrating, time-consuming logistical nightmares they are today. That’s the status quo, and not at all conducive to growth.
Streamline your proposal process with XaitPorter, and realize the benefits:
Reach out today and learn why XaitPorter is the game-changing proposal management software you’re searching for.
Related Article: What is the Cost of Sticking with the Tender Status Quo?
Read More: The High Cost of Reformatting Government Proposals
Kris Sæther is Chief Commercial Officer of Xait. He holds a Bachelor of Science in Graphic Media Studies, and has worked in financial communication in London and Frankfurt prior to joining Xait. He has 20+ years experience from the information management industry. Kris is an avid runner and skier, and a passionate fan of the world’s coolest soccer team, Tottenham. If he is not working or running you will find him cheering for his two daughters on the handball court.