Lack of collaboration between departments, teams working in different time zones, and trouble collecting information from subcontractors, are some of the challenges companies are facing today. To add on, the complexity of the tenders and proposals in the energy and renewable industry has increased, with more information being required, making the processes arduous.
Let's discover how the right proposal software can help your organisation overcome these challenges, and capture more opportunities creating a competitive advantage through superior systems and strategies for large-scale, high-value bids, tenders and proposals.
Huge Challenges To Huge Opportunities
With the right proposal software enterprise clients can create large and complex documents more efficiently thanks to features such as:
Document creation: Pre-defined standard content and layout, allow to easily follow corporate branding guidelines. Compared to a file driven solution, using an adequate proposal software like XaitPorter, allows for multiple contributors to work on the same document at the same time, with no need for check in and out.
Document automation: This is when real time savings starts. A feature like this will automatically take care of the formatting, layout and numbering of your documents. It also means the document can be built on metadata, so if you were to change or import a content from another document, the metadata would reflect the changes making the document always compliant, and up to date.
Document review: A built in audit and version control allows to record which changes were made, when, and by who, keeping track of all activity.
Information management: Having an open API allows receiving information from other solutions, and giving information back. In addition, the ideal proposal software offers a fully integrated Sales Force application and Microsoft Dynamics.
Information governance: This feature allows to give different levels of access controls and rights to different people involved in the document creation.
Changing Needs in The Market
Document co-authoring surfaces as a distinct competitive advantage and an essential corporate communicative skill. Now is the time for organisations to respond and adapt.
How can a proposal software help your Energy and Renewables succeed?
The answer is to become Easy to buy from. This is the key differentiator. A quick and accurate response is what will differentiate your company from the others. And this is only possible when using the right proposal software. A solution such as XaitPorter, cloud based, with a built in database which makes it easy to reuse and locate the right content, and quickly answer to proposals, bids and tenders.
With the right proposal software you will work in a Parallel process, instead of working in the tradicional serial process. This means you can create documents seamlessly and in real time. Your document can be edited simultaneously by multiple contributors, and all the authors and reviewers of the document complete their allocated tasks working at the same time.
Choosing the right proposal solution will help your company overcome challenges, and give you competitive advantage through superior systems and strategies for large-scale, high-value bids, tenders and proposals.
Listen to the Xait Factor episode 12 to learn more about.