RFP response management software

XaitPorter accelerates proposal management by making it easier to create large documents with co-authoring and real-time team collaboration tools. It is tailor-made for writing large RFP documents, tenders, proposals, contracts, and bids.

Write effortlessly with automated formatting, enforced layout, and our AI-powered content library. As a software that automates the response process, it helps teams create high-quality documents 70% faster and meet deadlines without compromising on quality or compliance.

Most RFP response software focuses on answering questionnaires or filling in basic templates. XaitPorter is built for teams managing complex, high-value proposals and large volumes of RFP documents—not just forms.

Unlike traditional tools, XaitPorter uses a database-driven document management approach. Teams can co-author in real time, enforce brand consistency with layout templates, reuse approved content, and apply automation to reduce formatting and editing tasks. It’s built to support the full proposal process—from content creation to review to delivery—at enterprise scale.

XaitPorter isn't just software for responding to RFPs. It’s an automation solution designed to help large teams create better, faster, more compliant responses collaboratively and securely.

XaitPorter’s powerful combination of intuitive features—co-authoring, smart workflow, content reuse, status tracking, and customizable layout templates—makes it a leading automation solution for proposal teams.

You can manage large volumes of sales responses, RFPs, tenders, and bids faster with better visibility and control. It's built to support complex proposal management and streamline every step of the RFP process.

XaitPorter features a user-friendly interface with personalized dashboards, smart folders, and a collaborative editor. Its database-driven technology makes it easy for proposal teams and subject matter experts to write, review, and approve content in one place.

Whether you're responding to a tender or managing multiple RFP documents, XaitPorter helps your team stay aligned, on-brand, and productive.

XaitPorter eliminates task confusion, file emailing, manual compiling, and reformatting. By automating repetitive tasks in your RFP process and enabling real-time collaboration, it reduces response time and increases output.

With structured content, reusable assets, and visibility across the entire response process, teams can focus more on strategy and less on formatting.

XaitPorter is trusted by cross-functional teams in industries like energy, government, and professional services. These organizations manage high volumes of proposals and RFP documents that demand accuracy, speed, and consistency.

From regulatory compliance to brand control, XaitPorter helps teams deliver high-value, on-brand responses at scale using powerful collaboration tools and structured content libraries.

XaitPorter supports complex, high-value bids and proposals that require input from multiple departments. Whether you're managing public tenders or private sector RFPs, it’s designed to handle every detail—content reuse, formatting, deadlines, and compliance.

As a request for proposal (RFP) software, it simplifies collaboration and speeds up the creation of compelling, compliant responses.

We integrate seamlessly with Salesforce to help you manage your RFP response software within your CRM. And with XaitCPQ, your sales reps can generate quotes while the proposal team works in XaitPorter—ensuring pricing and content stay in sync.

We also offer an open API, giving your business the flexibility to connect to other platforms and build a complete automation solution.

Yes. Secure collaboration is a top priority for our clients working with confidential or regulated data. XaitPorter protects your work with enterprise-level security, including security containers and role-based permissions to control access at every level.

Your proposal and RFP documents stay safe—without compromising speed or usability.

You don’t need to overhaul your existing proposal process. But by adapting to XaitPorter’s database-driven structure—like using co-authoring and layout templates—you’ll reduce effort, cut turnaround time, and boost overall document quality.

It’s not just proposal management software. It’s a smarter way to work.

Yes. XaitPorter includes XaitAI, our secure, closed-system AI. By learning from your internal data, it helps accelerate the RFP process by suggesting relevant content, analyzing documents, and improving writing consistency.

It’s AI built to support faster, more efficient sales responses—without compromising your data integrity.