What are the advantages of using XaitPorter?
It takes commitment and energy from an entire team to create high quality documents. But normal word processors just weren’t created for teamwork. The word processor was created for a single writer, and was never intended to be a collaborative solution. Sure, a typical word processor has functionality for text editing, spell-checking, reviewing, etc. But on most documents, you have a team of writers that are asked to work together. Using a normal word processor, they will lack control, battle with formatting and end up with a large Frankenstein document. They will struggle to meet their deadline as the task of creating a large document is simply too complex.
XaitPorter was specifically created for complex documents put together by dispersed teams. It is a true collaborative writing solution that includes all the common features of a word processor, and more. XaitPorter is different because it focuses on textual collaboration and workflow, aiming to simplify the entire process. XaitPorter automates the collective creation process, and removes inefficiencies associated with the use of traditional word processors. We challenge you to change the way you think, and start working in parallel processes.
So why use XaitPorter?
Access from anywhere
XaitPorter is a cloud solution, you can see and work on the latest version of your documents from anywhere. You can easily invite partners, sub-contractors, and consultants to work with you; making your efforts truly collaborative.
No need to worry about formatting
In XaitPorter, you work with set document templates. You don’t need to spend any time on numbering, formatting or layout, as it is all taken care of. And your documents will always follow your corporate branding guidelines.
Because you always have access to the latest version, you can track the development of the document from day one. In addition, XaitPorter gives you a complete audit trail.
Streamline the process
Select writers, reviewers, and approvers. Set individual deadlines. The result is clearly defined responsibilities, and a streamlined process.
Navigate your document quickly
If you have ever tried to navigate a document of 1000 pages, you know that it’s a tedious task. In XaitPorter, you navigate through your document using the automatically generated table of contents. Your document consists of several sections and subsections, and you can easily move from one to another.
No overwriting or duplicating work
When you work in a word processor, you risk overwriting and duplicating work. In XaitPorter, your document is split into sections. When you work on a section, it is locked for other users to edit. However, others will still be able to see the latest version of the document and its sections as everything is updated in real-time.
Easily reuse information
Because XaitPorter is built on a database, you can easily copy and reuse content, outlines and workflows.
No more post-its
In XaitPorter, all your comments are stored in one place. You add and respond to comments directly in your workspace.
But why not use a document management system?
Document management systems are essentially for sharing and collation only. While such systems sometimes claim to be collaborative, information is still stored in files. True collaborative solutions are built on databases, and allow for different parts of a document to be created and edited in parallel. The latest versions of all sections and subsections are always available and accessible, and multiple writers can work on the same document at the same time. As such, XaitPorter is much more than a document management system. With XaitPorter, we have combined compound content management and master content management; allowing you to save both time and money.