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Twelve Days of Christmas Day-Eleven 11 Assembled Sections

The Eleventh Day: 11 Assembled Sections

“On the eleventh day of Christmas my true love gave to me 11 assembled sections, 10 document types, 9 integrated systems, 8 peers reviewing, 7 ways to collaborate, 6 skilled reviewers, 5 approvers approving, 4 zoomable images, 3 key texts, 2 dashboard reports and one project in XaitPorter”

We love the music of 11 pipers piping during the holidays. But we understand if you prefer a quiet space when assembling dozens of contributions from various stakeholders to produce complex documents for time-sensitive projects.

Typically, the least favorite task during production of complex documents is assembling sections from multiple contributors – especially if you have external or third-party writers. Have you ever received sections for a document in different fonts and layouts? And if you have multiple parties collaborating together on a large proposal or tender, brand consistency can be a nightmare. The result: a final proposal which looks like a “cut-and-paste” from five different organizations.

 

Twelve Days of Christmas Day Eleven Sections Editing Screenshot

The solution: XaitPorter’s easy-to-use editing tools enable you to apply unified rules so you can quickly assemble each section – ensuring consistency in layout, formatting, labeling and numbering. You can maintain brand integrity and design across the entire document or apply different branding conventions to sections contributed by third parties. Finally, document assembly can be done in parallel, increasing team efficiency and reducing delivery time for your proposal or tender – for some projects by over 70%.

XaitPorter gives the gift of quicker assembly time, better brand consistency and less overall stress in managing your project – so turn up the volume on the Christmas music and enjoy those 11 pipers piping.

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Twelve Days of Christmas Day Four Zoomable Images

The 12 Days of Christmas: The Fourth Day – 4 Zoomable Images

“On the fourth day of Christmas my true love gave to me 4 zoomable images, 3 key texts, 2 dashboard reports and a project in XaitPorter”

Four calling birds, three French hens, two turtle doves and partridge in a pear tree? Hopefully, whoever receives these gifts is a true bird lover. Here at Xait, we offer instead the gift of great layout tools for your documents in the form of zoomable images to make your business-critical documents stand out from the crowd.

 

Xait Christmas Ornaments

Twelve Day of Christmas Day Four Embedded Pictures Screenshot

How do you bring life to your documents? Through images and other visuals. Savvy professionals know that well-placed images increase appeal and integrity. What is the business value of – for example – one company’s proposal, annual report or business prospectus being more reassuring and readable than that of another company? Only the difference between winning a bid, attracting investors or generating sustainable value for your business.

The days are over when you have to take a screenshot of an excel sheet or word image and then import it to a document. Usually the outcome was a low-quality image – grainy, blurry and non-readable.

In XaitPorter, you have the ability to re-use images across multiple documents. Another key feature is version control: this prevents contributors from using outdated figures and images, keeping the integrity of the version at all times. You also can restrict access to images based on role. For example, if you upload a financial image which has restricted access, you can lock down the image so only authorized readers will have access to use it.

How can you use vectorized images in XaitPorter? You can place zoomable images securely and easily into a document. If a picture is worth a thousand words, then XaitPorter ‘s images will help you bring value to your documents.

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Learn more about how you can use zoomable images in your documents.Schedule Demo


Twelve Days of Christmas Day Three Key Texts

The 12 Days of Christmas: The Third Day – 3 Key Texts

“On the third day of Christmas my true love gave to me, 3 key texts, 2 dashboard reports and one project in XaitPorter”  

We can take the traditional route of giving three French hens or – as you might have started to guess – we don’t want more birds! I’d rather have three key texts. Perhaps you might be wondering, “what exactly is key text?”

Xait Christmas Ornaments

Twelve Days of Christmas Day-Three Key Texts Screenshot

In the context of document production, Key Text refers to text that is used to highlight important information in a document. The key text will typically be larger, highlighted or bold text and located in the left or right margin (separated from the body text). It serves as a visual representation to focus the reader’s attention on a critical piece of information that might get lost within a large body paragraph.

So why is this an important feature when creating business-critical documents? Because of a reader’s behavior when reviewing a document: over 90% will read the key text first when they focus on a page. We have found the use and impact of key text to be so important that we have built easy-to-use functionality so you can add key texts directly in XaitPorter.

With typical document production software, adding key text can be an absolute nightmare. And that’s not considering the difficulty of using key text and images together – all of which have to be re-sized and scaled to fit into the new adjusted column space. We have seen and heard from our clients just how difficult adding key text can be for them, so we wanted to ensure that XaitPorter made the process easier and quicker.

Have you ever been frustrated by formatting issues when working with key text and images? That’s the reason why our Day 3 gift to you is, in fact, the gift of time.

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Learn more about how your company can manage projects.Schedule Demo


Twelve Days of Christmas Day Two Dashboard Reports

The 12 Days of Christmas: The Second Day – 2 Dashboard Reports

“On the second day of Christmas my true love gave to me, 2 dashboard reports and one project in XaitPorter”

What project data and information can you view in your dashboard reports?

Overall project overview – including project timelines and progress and

Detailed data and information – including resource allocation; comments and edits; approvals and workflows     

The dashboard will typically be the first screen you see when you log into the XaitPorter platform (unless you are logging directly into a specific project – remember the first day ?)

You can think of the Dashboard as the command center for your overall administrative and reporting tasks. You also have the ability to select which reports you would like to see in your dashboard – as well as deciding where those reports should display – by simply dragging and dropping them into your preferred position. You can also adjust the size of the reports by simply dragging them to different columns. For example, if you have three reports in one column, each will be 1/3 height; but if you have one report in a column by itself, the report will expand to make use of the full column height. It’s super easy for your entire project team to use and customize.

 

Xait Christmas Ornaments

Twelve Days of Christmas Day Two Dashboard Reports Screenshot

This customization allows you to optimize your work space and tailor XaitPorter to your needs – saving you and your team valuable time by having your most important information available at a glance. Here is a little secret as well: you can have many more than two dashboard reports.

Dashboards give you better control and real-time visibility of your project – and this is your gift for Day 2. Wait until you see what we have for tomorrow…

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Learn more about how your company can manage projects.Schedule Demo