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XaitPorter Payoffs of SAAS

Got my mind on my money, and my money on my mind

Wouldn’t you rather spend your time and money doing what you love? Like take your new car for a spin… Now is the time to start thinking about what is most important to you!

It’s a new year with all the possibilities it entails. You are probably focused on saving money as new budgets are fresh off the block. Think about the many ways you can save money, without cutting your initial costs! We know, this sounds too good to be true, but with our focus on helping you work smarter and more efficiently with XaitPorter, this can soon be a reality. Take a look at our excellent list of benefits for using XaitPorter below, and decide if you can afford not to call us…

Payoffs of SaaS

Software as a service (or SaaS) is a way of delivering applications over the Internet, as a service, instead of installing and maintaining software. You simply access it via the Internet, freeing yourself from complex software and hardware management.

SaaS applications are sometimes called Web-based software, on-demand software, or hosted software. Whatever the name, SaaS applications run on a SaaS provider’s servers. The provider manages access to the application, including security, availability, and performance.

New Year New Possibilities Payoffs of SaaS

Access from anywhere
XaitPorter is a cloud solution, you can see and work on the latest version of your documents from anywhere. You can easily invite partners, sub-contractors, and consultants to work with you; making your efforts truly collaborative.

No need to worry about formatting
In XaitPorter, you work with set document templates. You don’t need to spend any time on numbering, formatting or layout, as it is all taken care of. And your documents will always follow your corporate branding guidelines.

Complete transparency
Because you always have access to the latest version, you can track the development of the document from day one. In addition, XaitPorter gives you a complete audit trail.

Streamline the process
Select writers, reviewers, and approvers. Set individual deadlines. The result is clearly defined responsibilities, and a streamlined process.

Navigate your document quickly
If you have ever tried to navigate a document of 1000 pages, you know that it’s a tedious task. In XaitPorter, you navigate through your document using the automatically generated table of contents. Your document consists of several sections and subsections, and you can easily move from one to another.

No overwriting or duplicating work
When you work in a word processor, you risk overwriting and duplicating work. In XaitPorter, your document is split into sections. When you work on a section, it is locked for other users to edit. However, others will still be able to see the latest version of the document and its sections as everything is updated in real-time.

Easily reuse information
Because XaitPorter is built on a database, you can easily copy and reuse content, outlines and workflows.

No more post-its
In XaitPorter, all your comments are stored in one place. You add and respond to comments directly in your workspace.


Supercharge your Contract Automation

Supercharge your Contract Automation

Working with contracts or are you managing a procurement document process with many stakeholders? Need to focus on the strategically important contracts, but get bombarded with requests left, right and centre for various contracts? Then you should really look into your process and see whether you can find a solution that can both assist you with your strategic contracts, while automating your standard contracts.


Real-time Collaboration with XaitPorter

Real-time Collaboration

XaitPorter, Simplifying Complexity

Imagine creating a tender for a customer where you can easily and simultaneously assign roles and responsibilities to individual members of your team. Individual responsibilities can range from technical and operations through to resourcing and financial with XaitPorter, enabling concurrent delegation within departments. Collaboration can even function outside your company allowing clients and external specialists to participate.


How to Submit International Proposals

How to Submit International Proposals

As global industry expands, the barriers to entry in foreign markets decrease. Many of you may find yourself submitting more and more international proposals. These proposals could represent huge wins and influence the future direction of your company, but should they look and say the same things as proposals submitted in your home country? The answer is maybe, here are few things to keep in mind when submitting international proposals.


Controlling your Page and Document Design

Controlling your Page and Document Design

In our post last year, “Your Documents Live or Die by Your Brand” we discussed just how important branding is your business documents. Lets look back at a few key stats from that post:

63% of consumers say they have engaged with disappointing brand content.

While that stat may not be shocking to you, the next one should be.


Choosing the Voice of your Proposal

Choosing the Voice of your Proposal

Choosing the correct voice in your proposal is important and deeply affects the reviewers confidence in your ability to deliver on your word. There are two main voices you may choose for your proposal, active and passive, and you may not even realize you have chosen the later until it is too late. A voice is different from the tone of your proposal which we have covered before but may be a good time to brush up on.


How to Write an Effective Cover Letter

How to Write an Effective Cover Letter

You may remember our post, “How to Write an Effective Executive Summary” which should take precedence and will have a much greater effect on the reviewers of the proposal but the cover letter is still a valuable part of the proposal and will lead to unwanted questions of dedication if left out.


The Cornerstones of Winning Bids and Proposals

The Cornerstones of Winning Bids and Proposals – Make it Collaborative

In our first article of this series we discussed the importance of making your bid or proposal more personalized to make it effective. So having created something that is truly unique and client focused we now need to look at how else we can ensure a winning submission.

Cornerstone number 2 – Make it collaborative

It’s amazing how many people we come across who try to avoid going back to documents they’ve sent out, for fear of spotting the errors and issues that made it into the final submission. They bury their heads in the sand, accepting that these lapses are unfortunate but part of the life of someone who creates sales documents. This is a very understandable reaction, but the reality is that rather than avoiding this pain, they should be looking to their process and tools to find ways to ensure higher quality, fewer errors and more confidence in their output.


How to Prepare for a Kick-Off Meeting

How to Prepare for a Kick-Off Meeting

Welcome to Proposal May-hem, our annual tradition of posting anything and everything proposal related in the month of May to coincide with our attendance of the annual APMP (Association of Proposal Management Professionals)  Bid and Proposal Conference. Lets kick this thing off and coincidentally our first topic will be “How to Prepare for a Kick-Off Meeting”

So an RFP has dropped into your world and you know your team is going to respond and planning must begin as soon as possible. Many people’s first thought is great, lets have a kick -off meeting and get the ball rolling but is that the right thing to do? Put simply, No. A kick off meeting is far too often a disorganized hodgepodge of ideas, differing opinions and unclear objectives which many times then requires a second “kick-off” meeting to actually get down to business. In the proposal world that is a waste of time that just won’t be tolerated. Lets now discuss a few key tasks that must be accomplished BEFORE the kick-off meeting.


Xait is now a Proud Member of AIIM

Xait is now a Proud Member of AIIM

As we attend the AIIM (Association for Information and Image Management) Conference 2016 this week in New Orleans we are happy to announce our membership of AIIM. Xait is an innovative software company behind the software XaitPorter, which challenges the outdated methods of file based document collaboration. With some of the largest companies in the world using XaitPorter on a wide range of document types, Xait has been positioned as the leader in database driven document collaboration, co-authoring, and information management and delivery.


The Cornerstones of Winning Bids and Proposals

The Cornerstones of Winning Bids and Proposals

Number 1 – Make it personal.

“The quality of a proposal is indicative of a company’s desire for my business”

These were the words of a CEO when questioned about the importance of a proposal within the sales process, and perfectly sum up just how vital these documents are to a winning campaign.

So the question is; how often does a proposal or bid document leave your building that you can hand on heart say truly reflects just how determined you are to win the deal?


Xait’s Kris Saether to Lead Round Table Talk at AIIM 2016

Xait’s Chief Commercial Officer Kris Saether has been invited to lead a round table discussion at the upcoming AIIM 2016 conference. Kris’ round table discussion titled, “Are files going the way of the Dodo?”  will focus on the idea of database solutions replacing a typical file based solution. A brief synopsis is below.


Linked Sections - A Simple Solution for Reusable Content

Linked Sections – A Simple Solution for Reusable Content

Lets start out with a definition of a linked section as we realize this may be a term you are not familiar with. Simply put, a linked section is any piece of content you would like to re-use and keep updated. Pretty straightforward but it is a constant source of frustration and mistakes when creating a document.


Extend your ECM to the Cloud

Extend your ECM to the cloud

Many organizations today have invested heavily in an enterprise content management (ECM) solution that resides on-premise. For many organizations this works well, however there are many pitfalls and a pure on-premise solution reduces the ability to collaborate and co-author documents with partners and consultants.


The Evolution of Document Creation & Collaboration

The Evolution of Document Creation and Collaboration

As we prepare to attend South by Southwest (SXSW) we begin to think about the evolution of document collaboration. How did XaitPorter come to be at the forefront of database driven document collaboration? Lets take a look back in time…


Investing in a down market - Xait

Investing in a Down Market?

Investing in a down market is always a tricky option but it just may be the best time to invest. We touched on this a bit last year with our posts, “Magic Pill for Oil & Gas?” and “Oil Crisis 2015?” but as we roll full steam into 2016 many of these factors are even more relevant now as we are in the midst of the worse oil downturn since the 90s. If you would like a bit more insight surrounding the drop take a look at the New York Times article “Oil Prices: What’s Behind the Drop? Simple Economics


3 Benefits of an aPaaS

3 Benefits of an aPaaS

So now that we know XaitPorter is an almost perfect document-centric aPaaS solution as Kris Saether highlighted in his post last week, “XaitPorter more than just a SaaS solution” Lets discuss what exactly an aPaaS is all about and why it is so beneficial for your document creation needs. Gartner defines an aPaaS as, “Application platform as a service (aPaaS) is a cloud service that offers development and deployment environments for application services.” You can think of it as the foundation on which your applications run. Salesforce.com is probably the best example of this, with Microsoft not far behind as highlighted in Gartner’s Magic Quadrant of aPaaS solutions. So what are the benefits of using an aPaaS solution?


Get Your Document Process on the Right Track

Get Your Document Process on the Right Track

As we get ready to attend the British Legal Technology Forum we asked ourselves, how can we communicate the traditional troubles law firms and those that work with law firms encounter on a day to day basis when working with their teams on document collaboration and creation. We could write a long boring essay on the subject, which we still might do or we can use a good old metaphor and a metaphor that everyone who has used the London Underground, or any public transportation for that matter, will understand.


XaitPorter more than just a SaaS solution

XaitPorter more than just a SaaS solution

Xait has with XaitPorter provided more than 50,000 users a Software-as-a-Service (SaaS) solution for many years. We are pleased that XaitPorter is very successful in the market and solves the challenges our clients have with many document centric processes. Which is anything from producing an annual report to governing documents to proposals and more – basically producing almost any type of document. In our journey we have been recognized by the world’s leading information technology research and advisory company Gartner as a cool vendor for our focus on team productivity and manageability rather than individual creativity, which is where most document authoring tools concentrate their efforts.


ROI of SharePoint

ROI of SharePoint?

As many as 80% of Fortune 500 businesses are using SharePoint today according to some estimates and that number may be going up.  We all know Microsoft and its products have a pretty tight grip on the business world with Word, Excel and PowerPoint leading the way, so it only made sense their collaboration platform is doing the same. Let’s give in to the fact that you are probably using SharePoint or at least thought about using SharePoint. It has things its does well and things it does not so well but how do you ensure you will get your full ROI from using it? Fortunately or unfortunately SharePoint is still a new enough tool that proving ROI is usually a necessary step. For instance I doubt any business is working on proving the ROI of using Word or Excel, they are just a given part of the modern business world. Lets talk about a couple ways to help prove ROI.


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