Reviewers, rejoice!

Reviewers, rejoice!

23. Dec 2019 | 3 min read

Reviewers, rejoice!

December 23 is known as 'Little Christmas Eve' in Scandinavia, where the main celebration is on Christmas Eve. Traditionally, Norwegians put up their Christmas trees on this day.

Decorating them can sometimes be easier said than done. How much tinsel is too much? Should we use that huge pack of baubles that were on offer in the Black Friday sales?

The value of input from a tree-decorating pro – say, your mother-in-law or your three-year-old niece – should not be underestimated.

The same is true for proposals. Subject matter expertise – from peers, partners or other third-party experts – can transform a good proposal into a winning one.

Provided you have a proposal solution that allows reviewers to work together, that is.


Reviewing made easy

As a proposal manager, you often need to manage contributions from subject matter experts outside of your team or external to your company, such as:

  • Technical or product experts to provide design, system or market expertise
  • Scientific experts to advise on data, evidence or trends
  • Commercial experts to deliver pricing models, contract structures or terms

These experts could be regular contributors to multiple proposals, or they could be providing one-off expertise for a specific project. In either situation, there may be little time to train them on processes or platforms – and often corporate security rules restrict system access to external parties.

How do you solve this issue?

You need a proposal solution that enables access-based user rights, offers a structured collaboration process and provides an easy-to-use, intuitive platform for creating and sharing information.

XaitPorter checks all these boxes. Peers and external contributors can write, review and approve content in their section of responsibility directly in the XaitPorter project. Or, they can receive notifications and comments about their contribution via email, then review and respond accordingly.

For partner or external expert contributions, XaitPorter’s layout tools make it easy to reformat text and ensure design consistency throughout the document.


Bring it all together for the win

Decorating a festive Christmas tree takes an understanding of how the elements work together. As with proposal creation, the best result is achieved when all contributors are able to work simultaneously and collaborate in parallel.

Bringing together multiple subject matter experts in the proposal process can be a challenge. However, working with easy-to-use document creation tools enables your contributors to focus on the content, not the system or process.

The outcome? Your proposal captures your team dedication and hard work; your great product, services or solution; and trusted subject matter expertise. This will help you win bids and delight customers.






Xait is redefining document collaboration. We believe that document collaboration should be about improving both quality and productivity. And this is exactly what we help our customers do with XaitPorter. By removing interruptions in the document creation process, we provide our customers with focus.

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