The future of work is today. Over 40% of the US workforce is now working from home. Four in 10 people in the EU are working remotely. And 91% of teams in Asia Pacific have implemented remote work since the COVID-19 outbreak. Organizations across the globe are now operating in unfamiliar territory. The challenge is to enable employees with the tools and systems needed to keep business moving forward even though times are anything but business as usual.
Thinking and Working in New Ways
According to a recent survey conducted by 451 Research, 67% of companies expect work-from-home to be permanent. The effects are worldwide. Automobile manufacturer Ford has extended its work-from-home policy in North America until at least June 2021. Leading the way in Europe are the Dutch, whose biggest banks predict that staff will be working about half their time from home even after the pandemic is over. Companies in India made work from home mandatory, but now, even as the lockdowns have been lifted, about 40% of workers say they don’t want to return to office.
The question is: Will work-from-home be a strength or a weakness for your organization?
Working Better with Co-Authoring
At Xait, we’re focused on ways to make work-from-home work better. One way is with co-authoring.
Since teams are no longer working together next to each other or just down the hall, remote work can make the co-authoring process more difficult. But XaitPorter turns the co-authoring challenge into a competitive advantage. Here are just a few of the important capabilities to consider.
Database-Driven Co-Authoring – Unlike file common sharing, database-driven co-authoring with XaitPorter employs a single source repository where all your content is managed. This is a game-changer in the era of remote work. No matter where team members are located, anytime anyone enters information, modifies the design, or makes changes in the document, they’re all ‘on the same page’. XaitPorter enables automatic formatting and composite content management, meaning the same content can be used and updated in different documents, and master data management ties everything together.
Enterprise-Wide Content Base – Co-authoring with XaitPorter leverages the advantages of an enterprise-wide content base that is reflected over the entire organization. This means that the same section can be used in multiple documents, and any changes are reflected across the full spectrum of enterprise content. Once updated, those changes go ‘live’. Compared with typical tools and work-arounds, massive advantages in time, quality and effort are achieved, especially as remote work becomes the norm.
Seamless Access – Organizations may have the tools and technology to connect employees virtually, but collaboration can still be stalled if information is not reflected consistently across the enterprise. The ability to collaborate seamlessly on the same document with external data sources integrated into the document is essential today, especially when team members are working from home. Co-authoring with XaitPorter connects the dots and puts remote workers in control while ensuring proper governance of access and information.
Co-authoring is having a real impact for companies looking to make work-from-home work better. “XaitPorter allows us to harness global resources in a way other tools never did,” says Lars Johan Ommundsen, Commercial Manager at Norway’s Oceaneering, a global leader in offshore oilfield maintenance services. “Our international team members are able to contribute as if they’re sitting right next to us in our offices.”
With XaitPorter you can turn the remote workplace into a strength and gain a clear competitive advantage. I invite you to download our white paper Co-Authoring: The Future of Collaboration to learn best practices you can use today. Sign up here for a free demo.
XaitPorter is the benchmark team co-authoring and automation software solution. Ideal for complex tenders, proposals and reports, and implemented by major corporations around the world.
Kris Sæther is Chief Commercial Officer of Xait. He holds a Bachelor of Science in Graphic Media Studies, and has worked in financial communication in London and Frankfurt prior to joining Xait. He has 20+ years experience from the information management industry. Kris is an avid runner and skier, and a passionate fan of the world’s coolest soccer team, Tottenham. If he is not working or running you will find him cheering for his two daughters on the handball court.
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