“On the eighth day of Christmas my true love gave to me 8 peers reviewing, 7 ways to collaborate, 6 skilled reviewers, 5 approvers approving, 4 zoomable images, 3 key texts, 2 dashboard reports and one project in XaitPorter”
For document production projects, we really don’t need 8 maids a-milking (unless you need subject matter expertise with a proposal for a dairy farm). But the value of subject matter expertise – from peers, partners or other third-party experts – should not be underestimated, as it can transform a good proposal, tender or application into a winning one.
Project and bid managers often need to manage contributions from subject matter experts outside of the bid team or external to your company, such as:
- Technical or product experts to provide design, system or market expertise
- Scientific or experts to advise on data, evidence or trends
- Commercial experts to deliver pricing models, contract structures or terms
These experts could be regular contributors to multiple proposals, or they could be providing one-off expertise for a specific project. In either situation, there may be little time to train them on processes or platforms – and often corporate security rules restrict system access to external parties.
XaitPorter solves this problem by enabling access-based user rights, providing a structured collaboration process and delivering an easy-to-use, intuitive platform for creating and sharing information. Peers and external contributors can write, review and approve content in their section of responsibility directly in the XaitPorter project. Or, they can receive notifications and comments about their contribution via email, then review and respond accordingly. For partner or external expert contributions, XaitPorter’s layout tools make it easy to reformat text and ensure design consistency throughout the document.
It can be a challenge to bring all of this expertise together. But working with easy-to-use document production tools enables your contributors to focus on the content, not the system or process. The outcome: your proposal captures your team dedication and hard work; your great product, services or solution; and trusted subject matter expertise. And this will help you win bids and delight customers.
So as a gift for the 12 Days of Christmas? We’ll take 8 expert peer reviews or trusted partner contributions every day of the year.
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