Software
LET'S TALK!
We offer software that makes you win big and ultimately gives you the work-life balance you deserve.
XaitPorter
Co-authoring and automation solution for complex documents
XaitCPQ
Quickly and accurately price combinations of interdependent products and services
XaitProposal
Guided proposal creation for comprehensive, winning proposals
XaitRFI
The smarter way to respond to RFIs, DDQs and security questionnaires
XaitWebProposal
The easiest way to create interactive and custom mini-websites
XaitAI
The X factor for analyzing and writing winning bids and proposals
Industry
OUR SOLUTIONS BY INDUSTRY
Do you have a question about your business vertical?
Resources
RESOURCES
Discover all our Xaiting resources!
About us
LET'S TALK
We can challenge mindsets and make significant changes to the way people interact
Kris Sæther
20.04.2021
-3 min
What is and should be the most important question for all document-centric industries? Improving the document production process.
A white paper published by IDC, estimates that information workers waste 21.3% of an organization's total productivity. In monetary terms, this equals a whopping $19,732 / year per knowledge worker. This is a massive loss to any organization, which is often known, but not acted upon. Information workers need solutions that enables them to improve the document production process.
Two of the core findings of the IDC report, is that knowledge workers needs to be more efficient creating and managing documents, and collaborating around documents. The challenge is that many organizations are limited by the deficits and challenges inherent with file based document solutions.
To enable multiple contributors in a file driven solution, you generally need to break your document into several smaller files to enable collaboration, making the document production process significantly harder to manage. Not only does a file driven document solution (such as Word) increase the silo effect, but it also creates challenges with formatting, versioning, revisions and more. Not to mention the security aspect of using a file driven solution. According to Checkpoint's Security Report for 2015, loss of proprietary information has increased 71% over the past three years. Organizations experienced an average of 12.7 high-risk application events per hour, or about 305 times per day - and one core contributor to this data loss is file sharing programs.
A database driven document solution can be a key part of reducing the information workers waste in creating, managing and collaborating on documents. How?
Often information workers need to navigate to a myriad of file-based solutions to create, automate, assemble, format and review documents. With a database driven document solution this is all part of the package. Just these elements greatly reduces the amount of time information workers waste. However, the core challenge is generally the complete process from start to finish. There are many challenges that need to be overcome.
A file driven document solution built on or around word typically provides the knowledge worker with a serial process, where one keeps waiting for someone else or one works in silos. The reason being that the document is often broken down into fragments to enable more than one person working on the document.
A database driven document solution provides the ability to streamline this process and work in parallel. A parallel process can provide enormous time savings when producing documents in combination with other contributors. The following figure gives an overview of the serial vs. parallel process.
By introducing a smarter document production process for your knowledge workers, whether they work locally, globally or virtually - you can be more efficient, work more securely and increase quality.
Kris Sæther
Kris Sæther is Chief Commercial Officer of Xait. He holds a Bachelor of Science in Graphic Media Studies, and has worked in financial communication in London and Frankfurt prior to joining Xait. He has 20+ years experience from the information management industry. Kris is an avid runner and skier, and a passionate fan of the world’s coolest soccer team, Tottenham. If he is not working or running you will find him cheering for his two daughters on the handball court.