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XaitPorter as an aPaaS, helping your business be more efficient

Automatic for the people

Efficiency and automation are two concepts that go hand in hand in Xait. In a bid to be more efficient, you should drive your business towards automation. By using XaitPorter as an aPaaS, you will help your business be more efficient, hit your targets and get those bids in on time. According to Gartner, aPaaS is defined as an Application platform as a service; a cloud service offering development and deployment environments for application services. For you, this means no local installations, short time to deployment and benefits and security of having everything in the cloud. You can think of it as the foundation on which your applications run. We can’t put a man on the moon for you (yet), but we can make your everyday work less time-consuming. All you need to do is find the river and make your everyday process flow! So what are the benefits of using XaitPorter as an aPaaS solution?Drive

Speed of Deployment

One absolutely key feature of an implemented aPaaS is the ability to quickly deploy applications on top of the platform. Realistically, this is THE key feature for an aPaaS as the whole point of the platform is to give you a foundation for building and launching applications quickly and easily.

Continuity of Systems

A second key benefit of an aPaaS is the ability to run, develop and launch applications all from the same platform. This allows for better visibility into the applications and makes control and upkeep of the applications much easier than using disparate systems. How many times have you experienced the pain of pulling like data for different sources because they are using and running on completely different systems?

Purpose-built Scalability

An aPaaS is purpose-built to encourage scaling. This scaling could happen overnight or take 5 years. The XaitPorter platform will be ready at all times without the need to re-configure the database, which will not only save your business money but massive amounts of time and manpower.

Automatic for the people

For more information on how we can improve your efficiency with XaitPorter!Get in touch


be more successful by staying focused on efficiency over cost

Be a jet; get to your purchase order at lightning speed!

Better efficiency is often neglected, even though it will lead to more profitability, expansion and goal congruence in the long run. In a bid to cut costs, reducing your spending might actually compromise your income, which will be a gift to your competitors who will hereby gain an advantage in the market. If you are more focused on efficiency over cost, Xait’s approach is, that you will be more successful and much more focused on the tasks at hand. This is why you need to take a look at our list below on how you can increase your efficiency by using XaitPorter:

10 ways to increase your efficiency

1. Delegate tasks

Our intuitive software, XaitPorter, easily delegate tasks to the right people to reach your goals more quickly and finish your tasks on time. Select writers, reviewers, and approvers. Set individual deadlines. The result is clearly defined responsibilities, and a streamlined process.

2. Real time project updates

When you work in a word processor, you risk overwriting and duplicating work. In XaitPorter, your document is split into sections. When you work on a section, it is locked for other users to edit. However, others will still be able to see the latest version of the document and its sections as everything is updated in real-time.

3. Project manage at a glance

Your XaitPorter dashboard keeps control of all your tasks, your items left to do and your deadlines.

4. Focus on the task at hand

In XaitPorter, you work with set document templates. You don’t need to spend any time on numbering, formatting or layout, as it is all taken care of. And your documents will always follow your corporate branding guidelines. Because you always have access to the latest version, you can track the development of the document from day one. In addition, XaitPorter gives you a complete audit trail.

5. Collaborate from anywhere

XaitPorter is a cloud solution, you can see and work on the latest version of your documents from anywhere. You can easily invite partners, sub-contractors, and consultants to work with you; making your efforts truly collaborative.

6. Easy navigation

If you have ever tried to navigate a document of 1000 pages, you know that it’s a tedious task. In XaitPorter, you navigate through your document using the automatically generated table of contents. Your document consists of several sections and subsections, and you can easily move from one to another.

7. Reuse information

Because XaitPorter is built on a database, you can easily copy and reuse content, outlines and workflows.

8. No more post-its

In XaitPorter, all your comments are stored in one place. You add and respond to comments directly in your workspace.

9. Safe as houses

Since everything is stored in the cloud, you will never run the risk of losing your precious documents.

10. No more waiting 

Support is always at hand, only a few dials away if you get stuck…


XaitPorter Payoffs of SAAS

Got my mind on my money, and my money on my mind

Wouldn’t you rather spend your time and money doing what you love? Like take your new car for a spin… Now is the time to start thinking about what is most important to you!

It’s a new year with all the possibilities it entails. You are probably focused on saving money as new budgets are fresh off the block. Think about the many ways you can save money, without cutting your initial costs! We know, this sounds too good to be true, but with our focus on helping you work smarter and more efficiently with XaitPorter, this can soon be a reality. Take a look at our excellent list of benefits for using XaitPorter below, and decide if you can afford not to call us…

Payoffs of SaaS

Software as a service (or SaaS) is a way of delivering applications over the Internet, as a service, instead of installing and maintaining software. You simply access it via the Internet, freeing yourself from complex software and hardware management.

SaaS applications are sometimes called Web-based software, on-demand software, or hosted software. Whatever the name, SaaS applications run on a SaaS provider’s servers. The provider manages access to the application, including security, availability, and performance.

New Year New Possibilities Payoffs of SaaS

Access from anywhere
XaitPorter is a cloud solution, you can see and work on the latest version of your documents from anywhere. You can easily invite partners, sub-contractors, and consultants to work with you; making your efforts truly collaborative.

No need to worry about formatting
In XaitPorter, you work with set document templates. You don’t need to spend any time on numbering, formatting or layout, as it is all taken care of. And your documents will always follow your corporate branding guidelines.

Complete transparency
Because you always have access to the latest version, you can track the development of the document from day one. In addition, XaitPorter gives you a complete audit trail.

Streamline the process
Select writers, reviewers, and approvers. Set individual deadlines. The result is clearly defined responsibilities, and a streamlined process.

Navigate your document quickly
If you have ever tried to navigate a document of 1000 pages, you know that it’s a tedious task. In XaitPorter, you navigate through your document using the automatically generated table of contents. Your document consists of several sections and subsections, and you can easily move from one to another.

No overwriting or duplicating work
When you work in a word processor, you risk overwriting and duplicating work. In XaitPorter, your document is split into sections. When you work on a section, it is locked for other users to edit. However, others will still be able to see the latest version of the document and its sections as everything is updated in real-time.

Easily reuse information
Because XaitPorter is built on a database, you can easily copy and reuse content, outlines and workflows.

No more post-its
In XaitPorter, all your comments are stored in one place. You add and respond to comments directly in your workspace.


Xait ISO 27001 Certified

Xait receives ISO 27001 Certification

Xait is awarded the Certificate of Conformity to the ISO 27001 standard after successfully passing an audit by PECB.

Xait demonstrates commitment to safeguarding sensitive and confidential data. Due to the expanding scope and volume of regulations, the way firms consume data and engage with their data providers is evolving, with new requirements for enhanced levels of flexibility and efficiency in their data management processes. Xait meets the highest international security standard. ISO 27001 is an internationally recognized information security management standard which ensures that a business has stringent processes in place to identify, manage and reduce risks to information security.

“Xait has adhered to the ISO 27001 standard for many years. It has helped us improve the information security for Xait and our clients in a structured way. On behalf of Xait, I am very pleased to receive a formal acknowledgement,” exclaims Mr. Hans Lie, CISO in Xait.

A quick look at the three most important areas the ISO 27001 covers:

  • An overarching process to ensure that infor­mation security controls continue to meet information security needs for both your organization and its customers on an ongoing basis.
  • It designs and implements a comprehensive set of information security controls and other risk management measures to address those risks that are deemed unacceptable.
  • It systematically examines the organization’s information security risks, taking account of the threats, vulnerabilities, and impacts, and has measures in place to manage or reduce them.

“Information is an extremely valuable asset that we handle with great care in Xait. When properly managed, it allows both Xait and our customers to operate with confidence. Xait’s information security management is an important part of our business model that ensures the confidentiality, integrity and availability of our customers’ information,” says CEO Mr. Owe Lie – Bjelland.

What is ISO/IEC 27001

ISO/IEC 27001 formally specifies an Information Security Management System (ISMS), a suite of activities concerning the management of information risks (called ‘information security risks’ in the standard). The ISMS is an overarching management framework through which the organization identifies, analyzes and addresses its information risks. The ISMS ensures that the security arrangements are fine-tuned to keep pace with changes to the security threats, vulnerabilities and business impacts – an important aspect in such a dynamic field, and a key advantage of ISO27k’s flexible risk-driven approach as compared to, say, PCI-DSS.

The standard covers all types of organizations (e.g. commercial enterprises, government agencies, non-profits), all sizes (from micro-businesses to huge multinationals), and all industries or markets (e.g. retail, banking, defense, healthcare, education and government). This is clearly a very wide brief.

Certified compliance with ISO/IEC 27001 by an accredited and respected certification body is entirely optional but is increasingly being demanded from suppliers and business partners by organizations that are concerned about the security of their information, and about information security throughout the supply chain or network.


ONS 2016

Xait to Exhibit at ONS 2016

Come and meet us at ONS 2016

Xait will be present at ONS 2016 in Stavanger from August 29 to September 1, 2016. Visit as at Stand 5980 in Hall 5.

When oil and gas was discovered in the North Sea, the need for a meeting place for the companies in this new industry emerged. ONS was held for the first time in 1974, and has more than 40 years of proud history.

Offshore Northern Seas (ONS) is a non-profit foundation, and was established by Stavanger City Council, Statoil, Stavanger Forum and the Norwegian Petroleum Society. The ONS 2016 conference will host about 100,000 visitors from over 100 countries and will contain over 27,000 square meters of exhibition space. In 2016, the main theme for ONS is Transition.


How to Submit International Proposals

How to Submit International Proposals

As global industry expands, the barriers to entry in foreign markets decrease. Many of you may find yourself submitting more and more international proposals. These proposals could represent huge wins and influence the future direction of your company, but should they look and say the same things as proposals submitted in your home country? The answer is maybe, here are few things to keep in mind when submitting international proposals.


Controlling your Page and Document Design

Controlling your Page and Document Design

In our post last year, “Your Documents Live or Die by Your Brand” we discussed just how important branding is your business documents. Lets look back at a few key stats from that post:

63% of consumers say they have engaged with disappointing brand content.

While that stat may not be shocking to you, the next one should be.


Choosing the Voice of your Proposal

Choosing the Voice of your Proposal

Choosing the correct voice in your proposal is important and deeply affects the reviewers confidence in your ability to deliver on your word. There are two main voices you may choose for your proposal, active and passive, and you may not even realize you have chosen the later until it is too late. A voice is different from the tone of your proposal which we have covered before but may be a good time to brush up on.


How to Write an Effective Cover Letter

How to Write an Effective Cover Letter

You may remember our post, “How to Write an Effective Executive Summary” which should take precedence and will have a much greater effect on the reviewers of the proposal but the cover letter is still a valuable part of the proposal and will lead to unwanted questions of dedication if left out.


Xait to Attend 3B Konferenz

Xait to Attend 3B Konferenz

The 1-day conference consists of two lectures and workshops streams with technical and practical contributions from industry, academia, associations and consultants. The 3B Conference is THE Conference and professional networking platform, which brings together the three themes of Business Development, B2B sales and bid management.


Xait to Attend AIIM Forum UK

Xait’s Kris Saether will attend the AIIM Forum UK on June 22, 2016.

The AIIM Forum UK is a FREE independent event brought to you by AIIM International, to deliver thought leadership, market insights and expert advice through a one-day program of educational seminars and a major showcase of the latest  information management innovations.

For more information please visit http://www.aiim.org/Events


The Cornerstones of Winning Bids and Proposals

The Cornerstones of Winning Bids and Proposals – Make it Collaborative

In our first article of this series we discussed the importance of making your bid or proposal more personalized to make it effective. So having created something that is truly unique and client focused we now need to look at how else we can ensure a winning submission.

Cornerstone number 2 – Make it collaborative

It’s amazing how many people we come across who try to avoid going back to documents they’ve sent out, for fear of spotting the errors and issues that made it into the final submission. They bury their heads in the sand, accepting that these lapses are unfortunate but part of the life of someone who creates sales documents. This is a very understandable reaction, but the reality is that rather than avoiding this pain, they should be looking to their process and tools to find ways to ensure higher quality, fewer errors and more confidence in their output.


How to Prepare for a Kick-Off Meeting

How to Prepare for a Kick-Off Meeting

Welcome to Proposal May-hem, our annual tradition of posting anything and everything proposal related in the month of May to coincide with our attendance of the annual APMP (Association of Proposal Management Professionals)  Bid and Proposal Conference. Lets kick this thing off and coincidentally our first topic will be “How to Prepare for a Kick-Off Meeting”

So an RFP has dropped into your world and you know your team is going to respond and planning must begin as soon as possible. Many people’s first thought is great, lets have a kick -off meeting and get the ball rolling but is that the right thing to do? Put simply, No. A kick off meeting is far too often a disorganized hodgepodge of ideas, differing opinions and unclear objectives which many times then requires a second “kick-off” meeting to actually get down to business. In the proposal world that is a waste of time that just won’t be tolerated. Lets now discuss a few key tasks that must be accomplished BEFORE the kick-off meeting.


Xait is now a Proud Member of AIIM

Xait is now a Proud Member of AIIM

As we attend the AIIM (Association for Information and Image Management) Conference 2016 this week in New Orleans we are happy to announce our membership of AIIM. Xait is an innovative software company behind the software XaitPorter, which challenges the outdated methods of file based document collaboration. With some of the largest companies in the world using XaitPorter on a wide range of document types, Xait has been positioned as the leader in database driven document collaboration, co-authoring, and information management and delivery.


The Cornerstones of Winning Bids and Proposals

The Cornerstones of Winning Bids and Proposals

Number 1 – Make it personal.

“The quality of a proposal is indicative of a company’s desire for my business”

These were the words of a CEO when questioned about the importance of a proposal within the sales process, and perfectly sum up just how vital these documents are to a winning campaign.

So the question is; how often does a proposal or bid document leave your building that you can hand on heart say truly reflects just how determined you are to win the deal?


Xait’s Kris Saether to Lead Round Table Talk at AIIM 2016

Xait’s Chief Commercial Officer Kris Saether has been invited to lead a round table discussion at the upcoming AIIM 2016 conference. Kris’ round table discussion titled, “Are files going the way of the Dodo?”  will focus on the idea of database solutions replacing a typical file based solution. A brief synopsis is below.


Linked Sections - A Simple Solution for Reusable Content

Linked Sections – A Simple Solution for Reusable Content

Lets start out with a definition of a linked section as we realize this may be a term you are not familiar with. Simply put, a linked section is any piece of content you would like to re-use and keep updated. Pretty straightforward but it is a constant source of frustration and mistakes when creating a document.


The Evolution of Document Creation & Collaboration

The Evolution of Document Creation and Collaboration

As we prepare to attend South by Southwest (SXSW) we begin to think about the evolution of document collaboration. How did XaitPorter come to be at the forefront of database driven document collaboration? Lets take a look back in time…


Xait at APMP Bid & Proposal Con 2016

Xait to Exhibit at APMP Bid & Proposal Con 2016

APMP Bid & Proposal Con is the world’s largest event for proposal, bid, tender, capture, business development and graphics professionals. Global industry players come to APMP Bid & Proposal Con seeking tested information, proven strategies, and best practices to help capture, write, produce, manage proposals and increase win rates. They attend to gain:

  • Hands-on education & certification
  • Insight & cutting-edge content from industry leaders and inspiring keynotes
  • Networking opportunities

If you would like to learn more please visit APMP Bid & Proposal Con 2016

DATE: May 26 – 28, 2016
WHERE: Boston, Massachusetts
EVENT: APMP Bid & Proposal Con 2016


Investing in a down market - Xait

Investing in a Down Market?

Investing in a down market is always a tricky option but it just may be the best time to invest. We touched on this a bit last year with our posts, “Magic Pill for Oil & Gas?” and “Oil Crisis 2015?” but as we roll full steam into 2016 many of these factors are even more relevant now as we are in the midst of the worse oil downturn since the 90s. If you would like a bit more insight surrounding the drop take a look at the New York Times article “Oil Prices: What’s Behind the Drop? Simple Economics


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