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Streamline Content Managemen Process XaitPorter

Streamline your Content Management Process with XaitPorter

Content management is an inherently collaborative process. A critical aspect of content management is the ability to manage versions of content as it evolves. Another equally important aspect of content management involves the creation, maintenance, and application of review standards. Each member of the content creation and review process has a unique role and set of responsibilities in the development or publication of the content.

Redefining Document Production Process

Redefining Document Production Process

What is and should be the most important question for all document-centric industries? Improving the document production process.

Information workers waste 21.3% of an organization’s total productivity

A white paper published by IDC, estimates that information workers waste 21.3% of an organization’s total productivity. In monetary terms, this equals a whopping $19,732 / year per knowledge worker. This is a massive loss to any organization, which is often known, but not acted upon. Information workers need solutions that enables them to improve the document production process.

XaitPorter Case Study Franklin Energy Quote

Franklin Energy cut time spent on proposals in half using XaitPorter

Who is Franklin Energy:

Franklin Energy delivers the energy efficiency industry’s most substantial offering of demand-side management services and solutions to electric and natural gas utilities and statewide organizations across the United States and Canada. In late 2017, Christina Brickner, the Director of Proposals and Business Development Systems at Franklin Energy, began searching for a documentation collaboration and creation solution to fit their needs. Seeking something that would improve their writing process for proposals while also supporting the needs of their operational teams, Franklin Energy chose to start off with a pilot of XaitPorter. Within six months the team at Franklin Energy fully adopted XaitPorter, and have expanded usage across five departments.

“Having Christina at Franklin Energy greatly influenced how our companies would work together to achieve their objectives and success with XaitPorter. More specifically, she had a clear and concise plan for Change Management within their organization, which assured their success.”

Maria Luna, Vice President of Customer Xperience at Xait.

XaitPorter Case Study PTC Quote

PTC produced more consistent tenders in half the time using XaitPorter

Who is PTC?

Since it’s inception in 2002, PTC have innovated and patented technologies to improve production efficiency and the integrity of their clients’ wells. Shawn Le Maitre Sales & Marketing Manager with PTC talks about how they have leveraged XaitPorter to produce consistent tenders globally, saving at least 50% of their time.

I save at least 50% , probably more of the time I would normally need to do it

Shawn Le Maitre Sales & Marketing Manager with PTC

Co-authoring vs collaboration

What is the Difference between Collaboration and Co-Authoring?

The difference between collaboration and co-authoring may seem trivial to some. Before we get into “defining” what they mean to us, lets talk about the plain vanilla definitions.

Collaboration is defined as, “to work with another person or group in order to achieve or do something”

Co-authoring is defined as, “be a joint author of (a book, paper, or report)”

Creating Documents in Xaitporter

Serial vs. Parallel Process

You hit Google with ‘Serial vs. Parallel Process’ and you thousands of articles talking about the study of how our mind can run both in serial and in parallel. In the white paper Serial vs. Parallel Processing: Sometimes They Look like Tweedledum and Tweedledee but They Can (And Should) be Distinguished written by James T. Townsend, it says:

Serial processing means strictly sequential, without overlap of the successive processing times on objects or distinct subsystems. In a standard type of serial system, each object takes the same average amount of time to process and the next object begins processing only when the previous one is completed. On the other hand, parallel processing signifies simultaneous processing on several objects or subsystems at the same time, although processing may finish on different objects at different time.

Meet Xait at Dreamforce 2018

Meet Xait at Dreamforce 2018

Headed to Dreamforce and San Francisco? We would love to meet up!

Are you looking to manage all your complex proposals and contract and eager to find a solution that pushes your sales team to the next level?

XaitPorter Client Oil Search

Oil Search – Our latest XaitPorter client

As a truly Papua New Guinean company, Oil Search is a PNG specialist and a partner of choice.

Oil Search was established in Papua New Guinea (PNG) in 1929, where it operates all of the country’s producing oil fields, holds an extensive appraisal and exploration portfolio and has a 29% interest in the PNG LNG Project, operated by ExxonMobil PNG Limited.

Xait is proud to welcome Oil Search as a client, which also is a testament to the global reach of XaitPorter. Kris Saether, Chief Commercial Officer, Xait

If you would like to learn more about Oil Search go to

Xait Exhibit at ONS 2018 to showcase XaitPorter a complete document collaboration and automation solution for teams

Xait to Exhibit at ONS 2018

Come and meet us at ONS 2018

Xait will be present at ONS 2018 in Stavanger from August 27 to August 30, 2018. Visit as at Stand 5675 in Hall 5.

When oil and gas was discovered in the North Sea, the need for a meeting place for the companies in this new industry emerged. ONS was held for the first time in 1974, and has more than 40 years of proud history.

Offshore Northern Seas (ONS) is a non-profit foundation, and was established by Stavanger City Council, Statoil, Stavanger Forum and the Norwegian Petroleum Society. The ONS 2018 conference is expected to greet about 70,000 visitors from over 100 countries and will contain over 27,000 square meters of exhibition space. In 2018, the main theme for ONS is Innovation.

Xait Exhibit at DCLA 2018

Meet Xait at Deepwater Conference Latin America (DCLA) 2018

Xait will exhibit at DCLA 2018 (Deepwater Conference Latin America) this year, showcasing how XaitPorter is the perfect solution for team co-authoring of production licence applications.

About DCLA 2018

The Deepwater Conference Latin America is the only commercial c-level event in Mexico and Latin region ever organized to focus on Deepwater E&P programs and share latest advanced technologies. DCLA 2018 is covering the entire supply chain of Deepwater E&P activities. Industry leaders and international technical firms will share perspectives and visions in the region.

Xait invites you to learn how XaitPorter can help your company produce production licence applications and win more bids and proposals. We believe document automation is the key to win more business. XaitPorter enables your team more time to produce more bids and proposals, with higher quality.

Come see us at the event, taking place at the Sheraton Santa Fe in Mexico City on July 12-13 and see how your team can get the right tool for your production licence applications by providing smarter document co-authoring and automation tools.

For over 15 years, Xait has delivered leading document co-authoring and automation solutions to service companies around the globe.

DATE: July 12 – July 13, 2018
WHERE: Mexico City, Mexico

Getting the right co-authoring tool to successfully write a Production Licence Application.

Getting the right tool for your Production Licence Application

Collaborating and co-authoring content in and across complex documents is a challenge that most organizations face. Organizations rely on manual processes and document management solutions to maintain content and ensure consistency. For many organizations content is the core delivery of their services, it illustrates and proves their value proposition.

When getting ready for a production licensing round, oil companies needs to make the same considerations. The production licence could have a considerable impact on an oil company, and should you not have the best tools in place to increase the chances for a favourable outcome?

According to the Norwegian Petroleum Directorate (NPD), a production licence is a concession which grants exclusive rights to conduct exploration drilling and production of oil and gas within a delimited area on the Shelf. The ordinary licensing rounds, which include frontier parts of the Shelf, are normally held every other year. The Awards in Predefined Areas (APA), which comprise the mature parts of the Shelf, are announced every year. In Norway, close to 100% of the winning production licence applications has been produced in XaitPorter. In addition, XaitPorter has been used successfully in a range of other production licence application rounds in other countries such as Mexico, United Kingdom, Greenland, Iceland, Denmark and more.

The benefits of document co-authoring solutions

Production licences requires co-authoring and collaboration, often across company and country borders. Document co-authoring solutions allow documents to be edited simultaneously by multiple contributors. True collaborative solutions are built on databases, and allow for different sub-sections of a document to be edited in parallel. Basically, everyone can work on the same document at the same time, while management has complete control of the process. Automatic formatting, layout and numbering ensure writers focus solely on content. Web native solutions enable contributions from multiple locations and organizations while managers have complete control of the production process from day one. This helps organizations drastically increase the quality of their content. In addition, the support of high-res graphics and vectored graphics add to the quality of your final output.

Perhaps you also should consider the tools you work with in advance of any upcoming production licence application?

Meet Xait at EAGE Conference & Exhibition 2018

Meet Xait at EAGE 2018 in Copenhagen

Xait will be attending the 80th EAGE Conference & Exhibition 2018 in Copenhagen. EAGE is the world’s largest multi-disciplinary geoscience and engineering event and is expected to see more than 6,000 delegates visiting from around the globe.

Kris Saether Xait

Xait’s CCO, Kris Sæther invites both current clients as well as new potential clients for a chat about how XaitPorter can streamline and optimize the production of business-critical documents.

We look forward to seeing you at the event in Copenhagen!

Kris Sæther
Chief Commercial Officer

Mobile: (+47) 488 95 880 |  |  LinkedIn

Eirik Gudmundsen CEO Xait

Eirik Gudmundsen has been appointed new CEO of Xait

We are pleased to announce that Eirik Gudmundsen will be joining Xait as our new CEO on June 1st 2018.

Eirik Gudmundsen is a dedicated and enthusiastic professional from Emerson’s Roxar Software Solutions with 18 years of experience in developing industry leading software technology for the oil & gas industry. He has spent more than 12 years in various roles in product development positions, including software development, research & development, project management and overall software development management. Eirik also has 6 years of international experience in Marketing and Sales, both as regional leader of Middle East and Asia Pacific based in Kuala Lumpur, as well as Global Sales & Marketing leadership roles based in Stavanger, Norway.

We are all excited to welcome Eirik to Xait.

Managing your Proposal Team

Managing your Proposal Team

Managing your proposal team is more than just setting deadlines and assigning tasks. While those are vital functions to a winning proposal other items such as establishing roles and responsibilities, team selection, and assigning both content and process responsibilities are critical factors in your overall success.

Geir Egil Ulriksen, CFO at Xait

Geir E. Ulriksen has been appointed new CFO as of 1 May 2018 at Xait.

Geir comes from Oceaneering where he held the position as Finance Director for Oceaneering in Norway.

Geir brings 25 years of experience from the Oil & Gas industry from companies like Aker Solutions, where he was VP for Tender and Business support, CHC Helicopter and GE, and provides in addition to extensive financial knowledge, senior leadership experience from varied commercial roles including “turn around” and change management processes.

The experience Geir brings to Xait, will add tremendous value to Xait and help Xait with the expected growth phase in the years to come.

We are very happy to get Geir onboard at Xait. Geir has proven experience in our core market and will be a valuable addition to our team.

Eivind Bergsmyr, CEO & Chairman, Xait

Xait at APMP Bid & Proposal Con 2018

Xait to Exhibit at APMP Bid & Proposal Con 2018

APMP Bid & Proposal Con is the world’s largest conference for proposal, bid, tender, capture, business development and graphics professionals. XaitPorter streamlines your entire bid and proposal process. Everyone can access and work on the same document, at the same time. The built-in workflow lets you assign writers, reviewers, and approvers; all with individual deadlines. And because formatting, layout and numbering is automatically taken care of, you have more time to focus on getting your content right.

Xait showcase how you can win more bids and proposals at OTC 2018

Xait at OTC 2018

Xait will exhibit at The Offshore Technology Conference (OTC) this year, showcasing how XaitPorter can streamline and optimize your entire bid and proposal process.

About OTC 2018

The Offshore Technology Conference (OTC) is where energy professionals meet to exchange ideas and opinions to advance scientific and technical knowledge for offshore resources and environmental matters. Celebrating 50 years since 1969, OTC’s flagship conference is held annually at NRG Park  in Houston. OTC has expanded technically and globally with the Arctic Technology Conference, OTC Brasil and OTC Asia. The annual conference is sponsored by 13 industry organizations and societies, who work cooperatively to develop the technical program. OTC also has endorsing and supporting organizations.

This year, we are proud to be part of the Norwegian Pavillion with Innovation Norway, and we are happy to invite you to learn how Xait can help your company win more bids and proposals. We believe document automation is the key to win more business. XaitPorter enables your team more time to produce more bids and proposals, with higher quality.

Come see us at booth 4139 in the NRG Center building and learn how your team can increase your proposal win rate by providing smarter document co-authoring and automation tools.
For over 15 years, Xait has delivered leading document co-authoring and automation solutions to service companies around the globe.

DATE: April 30 – May 3, 2018
WHERE: Houston, Texas

Schedule a live demo of XaitPorter

XaitPorter is a co-authoring and automation solution that helps you increase your bids and proposals win rateSchedule demo

Xait to Exhibit at the 2018 IADC-SPE Drilling Conference and Exhibition

Xait to exhibit at IADC/SPE Drilling Conference

For 35 years, the IADC/SPE Drilling Conference and Exhibition has proven itself as the foremost drilling event in the E&P sector. The conference emphasizes advancements in worldwide drilling operations that address problematic challenges and deliver improved performance. Automation will be one of the hot topics at this year’s Drilling Conference.

It brings together producers, contractors, and service company professionals who are pushing the leading edge of drilling to Fort Worth. A city at the epicenter of the shale revolution booming in the Permian Basin to the west.

The conference is co-hosted by the International Association of Drilling Contractors (IADC) and the Society of Petroleum Engineers (SPE).

Talk to us about document co-authoring and automation

Xait will exhibit at the event at booth #925. Stop by our booth to learn how winning more bids and proposals can help your business. You can learn how XaitPorter can increase your proposal win rate by providing smarter document co-authoring and automation tools.
For over 15 years, Xait has delivered leading document co-authoring and automation solutions to service companies around the globe.

For more information about the event please visit the IADC/SPE website.

DATE: 6-8 March 2018
WHERE: Fort Worth Convention Center | Fort Worth, Texas, USA
EVENT: 2018 IADC/SPE Drilling Conference and Exhibition

Xait We Are Hiring in Houston

Xait is hiring: Sales Executive

Sales Executive
Location: Houston, TX

Redefining Document Collaboration

Xait is pronounced /ˈek sīt / – because we are exciting.

Xait plays a vital role globally in redefining document collaboration through optimizing document production processes. The drive to create a better life for everyone, by finding smart solutions together, defines Xait’s culture. Our product, XaitPorter, is the preferred solution for delivering efficient, effective, secure and high quality business critical documents.

Headquartered in Norway, Europe, the company has a brave approach to challenging established mindsets and standards. Our fresh and unconventional approach to seeing our customers succeed, is what separates us from all competition.

We are Driven by These Core Values

  • Mutual Respect
  • Honesty – Be honest with yourself, your co-workers, your boss and your clients and they will return the favor.
  • Integrity – What we do is more important than what we say
  • Service – Exceeding expectations – with your co-workers, your clients and yourself
  • Ambition – If your drive is founded on empirical creativity, productive paranoia and fanatic discipline, there’s no such thing as being “too ambitious”.
  • Love hunting for new business and have a track record of success
  • Outstanding listening, written and oral communication skills
  • Unconditionally committed to the highest level of professionalism and integrity
  • A results-driven team player
  • Bachelor Degree
  • 3+ years of consistently achieving sales goals and forecasts
  • 2+ years consistently using CRM
  • Strategic account experience
  • Strong client relationship building, negotiation, presentation and closing skills
  • Experience in sales with software solutions
  • Document production/publishing experience beneficial
  • Ability to travel up to 25% – 30%, both nationally and on occasion internationally
  • Experience in one or more of Xait’s targeted industries

Does the Following Describe You

Who We Want

Charged with a proven track record and exceptional interpersonal and analytical skills, you are committed to influencing and solving challenges for both project managers and C-level. You are committed to seeing your projects, teams and customers succeed. You possess the ability to develop and maintain positive customer, co-worker, trade and vendor relationships. You consistently exceed your personal and business goals, and have an insatiable appetite for learning and continued success.

What You’ll Do

You will report to our Chief Commercial Officer and work closely with our Client Xperience Managers to sell XaitPorter and related services. You will be responsible for qualifying prospects and closing new sales while providing weekly sales pipeline reports and forecasts to your manager. While maintaining a high level of relevant domain knowledge, you will develop and present solutions to meet prospect needs and bring client feedback into the company to assist with new product development.



  • Bachelor Degree
  • 3+ years of consistently achieving sales goals and forecasts
  • 2+ years consistently using CRM
  • Strategic account experience
  • Strong client relationship building, negotiation, presentation and closing skills
  • Experience in sales with software solutions
  • Document production/publishing experience beneficial
  • Ability to travel up to 25% – 30%, both nationally and on occasion internationally


  • Experience in one or more of Xait’s targeted industries

What We Will Include

An excellent salary plus commissions, employer sponsored health, dental and vision benefits, paid vacation and holidays, 401K with company matching along with intense onboarding and recurrent training.

How to Apply

This role is unique and not for everyone. However, it is amazing for the right type of individual.

Please send a copy of your resume and include a brief email explaining who you are, which location you are interested in and why you believe you would be the best possible choice for this position to

Twelve Days of Christmas Day Twelve Happy Customers

The Twelfth Day: 12 Happy Customers

“On the twelfth day of Christmas my true love gave to me 12 happy customers, 11 assembled sections, 10 document types, 9 integrated systems, 8 peers reviewing, 7 ways to collaborate, 6 skilled reviewers, 5 approvers approving, 4 zoomable images, 3 key texts, 2 dashboard reports and one project in XaitPorter”

As we reach the end of the 12 days, our team would like to present you with two gifts: 12 drummers drumming AND 12 happy, new customers. As you review the past 11 days of tips and hints for document production in XaitPorter, you may have already anticipated your gift on this last day.

Integrated systems and automated processes increase the number of bids, tenders or applications your team can manage throughout the year. Rights-based access, security for confidential content and collaboration tools allow qualified contributors and subject matter experts to interact dynamically and directly within the project. User-friendly document assembly, pre-built templates and structured workflows reduce production time, eliminate errors and increase efficiency for your business-critical documents.

From your initial project on day one to today’s drummers, we hope these ideas help you and your colleagues by

  • reducing project stress during busy times and tight deadlines
  • enabling your team to focus on your critical document content, not process or tools
  • fostering collaboration and enhancing team spirit – which will motivate everyone working on the project

The result of all of your hard work? Brand-consistent, high quality documents which you can be proud to share with prospects, customers and other important company stakeholders. Those 12 drummers are playing their tune to congratulate you and your team on a job well done.

From all of us at Xait, we hope you have enjoyed our Xait-themed “12 Days of Christmas”. We wish you a happy, healthy holiday and a great start to the new year.


Schedule demo of XaitPorter

Learn more about how your company can manage projects.Schedule Demo

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