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The Evolution of Document Collaboration

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1868

The Birth of the Modern Typewriter

The world witnessed a revolution in document production when the first typewriters started to emerge. Back then, the storage unit was a sheet of paper – approximately 4 Kilobytes of data on a single page.

early-typewriter-detail

By the mid 30’s, the typewriter had become an indispensable tool for document production.

Given the nature of a typewriter – there were numerous challenges;
however, the collaborative process of creating large documents was introduced.

Every typist was working on a separate section of the document, making the formatting consistent

room-full-of-typists

Security was not an issue, as sheets of paper weren’t that easy to copy and sensitive content could be restricted with ease.

documents-were-not-easily-copied

 

1970s

Document Production Goes Digital
with the Introduction of the Personal Computer

In the 1970’s, the world witnessed another revolution.
The first word processors transformed the typewriter
into a piece of software, and the paper into a file.

The file concept was so powerful that you could copy the file
to a floppy disk and easily transfer it to another computer.

early-word-processor

With the dawn of the Internet, the file became even easier to copy and distribute – today known as file sharing.

But what happened to document collaboration?
The collaborative process was overlooked and the the file made it inefficient to work together.

early-file-sharing

Let’s take a look at a similar story – the evolution of accounting. In the 1800’s, accountants where using a ledger. More than 100 years later, the first spreadsheet systems emerged..

The accounting world found that when using a spreadsheet system, integrity, confidentiality and availability was not ensured. It was far too easy to duplicate a spreadsheet, change a number and break a formula. Restricting access was not possible and was considered a high risk.

As a result, database driven accounting systems has become the industry standard.

digital-spreadsheets-not-secure

 

2015

XaitPorter Redefines Document Collaboration

time-saving-using-xaitporter-vs-normal-word-processor-625

By leveraging XaitPorter, your organization can optimize internal workflows to achieve reduced cost and risk; increased profitability

xaitporter-reduced-cost-and-risk-increased-profitability-960

higher-quality-documents

̶̶ all resulting in higher quality documents.

The evolution doesn’t stop here. What if you could automatically generate an entire proposal or contract at the push of a button from your CRM system? Imagine if your reports were instantly updated with the most recent charts or key figures from your corporate BI system or the most recent financial data from your ERP system. The possibilities are endless.

xaitporter-integrations

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